Mindshare: Media operations Executive - Dubai

About WPP Media

WPP is the creative transformation company. We use the power of creativity to build better futures for our people, planet, clients and communities. For more information, visit wpp.com.

WPP Media is WPP s global media collective. In a world where media is everywhere and in everything, we bring the best platform, people, and partners together to create limitless opportunities for growth. For more information, visit wppmedia.com

About Mindshare: A Leading WPP Media Brand

Mindshare delivers Good Growth for its clients. As Growth Architects," we drive growth that benefits all stakeholders better for people, planet, and business by using media with intention. This approach creates more meaningful connections with consumers, increases consumer trust in the brand, and delivers better outcomes for all stakeholders.

Role Summary and Impact

The Media Operations Executive plays a crucial role in ensuring the smooth and accurate execution of digital media campaigns. This position is responsible for campaign monitoring, reporting, billing accuracy, and providing operational support to both internal teams and clients. You will be a detail-oriented individual with strong analytical and communication skills, contributing directly to the efficiency and financial integrity of our media operation.

• Campaign booking and activation/launch. Media plan entry in system.
• Generation of Booking Orders.
• Requesting material specs from vendors and preparing the MRF.
• Sending booking to vendors and coordination ensuring that bookings and materials are confirmed.
• TV monitoring through STATEX and other software.
• Requesting proof of ad from vendors, tear sheets, hard copies, etc.
• Performing 3-Way matching process to validate the receipt of the services.
• Actualization in system as per actual deliveries and as per vendor invoices.
• Coordination with Finance team for vouching and billing.
• Coordination with media planners and vendors for invoice and booking discrepancies, overspends, underspends.
• Reconciliation PO balances double-checking in coordination with Finance team and planners.
• Answering Finance queries with regards to unreconciled invoices and other queries.
• Spends reports as requested by planners or trading.
• Sharing details of previous campaigns, creatives, and all other data requested by agency.
• Respond to any audit queries.

Skills and Experience

At WPP Media, we believe in the power of our culture and our people. It s what elevates us to deliver exceptional experiences for both our clients and each other. In this role it will be critical to embrace WPP & WPP Media s shared core values:

o Be Extraordinary by Leading Collectively to Inspire transformational Creativity.
o Create an Open environment by Balancing People and Client Experiences by Cultivating Trust.
o Lead Optimistically by Championing Growth and Development to Mobilize the Enterprise.

• Completion of a Technical College program or Technical Degree.
• Confidence in dealing with and building relationships both internally and externally.
• Excellent written and oral communication skills.
• Strong Excel experience, preferably to pivot table, macro level.
• High level of accuracy and attention to detail.
• Well organized with strength in prioritizing.
• Flexible attitude to achieve results.

Life at WPP Media & Benefits

Our passion for shaping the next era of media includes investing in our employees to help them do their best work, and we re just as committed to employee growth as we are to responsible media investment. WPP Media employees can tap into the global WPP Media & WPP networks to pursue their passions, grow their networks, and learn at the cutting edge of marketing and advertising. We have a variety of employee resource groups and host frequent in-office events showcasing team wins, sharing thought leadership, and celebrating holidays and milestone events. Our benefits include competitive medical, group retirement plans, vision, and dental insurance, significant paid time off, preferential partner discounts, and employee mental health awareness days.

WPP Media is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers. We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

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While we appreciate all applications received, only those candidates selected for an interview will be contacted.

Please read our Privacy Notice for more information on how we process the information you provide.