Non-Profit Bookkeeper

Position Summary

The Part‑Time Bookkeeper supports the affiliate’s financial operations by maintaining accurate accounting records, processing transactions, and ensuring compliance with Habitat for Humanity standards, GAAP principles, and state and federal regulations. This role is well‑suited for a detail‑oriented professional who thrives in a mission‑driven environment and can manage financial tasks with accuracy, confidentiality, and consistency.

Key Responsibilities

Accounting & Financial Management

• Maintain accurate, up‑to‑date financial records using QuickBooks Online.
• Process accounts payable and accounts receivable, including vendor invoices, reimbursements, and donor payments.
• Reconcile bank accounts, credit card statements, and petty cash on a monthly basis.
• Prepare and record journal entries, including payroll allocations, depreciation, and adjustments.
• Track restricted and unrestricted funds in accordance with donor intent and grant requirements.
• Support the Executive Director/Treasurer in preparing monthly financial statements

Payroll & HR Support

• Coordinate payroll processing with PayChex.
• Maintain employee records related to payroll, benefits, and timekeeping.

Donor & Grant Tracking

• Record donations and generate donor receipts in alignment with Habitat for Humanity and IRS guidelines.
• Assist with grant applications and reporting by tracking expenditures and preparing required financial documentation.

Compliance & Audit Support

• Maintain organized financial files and documentation to ensure audit readiness.
• Assist with the annual audit or financial review by preparing reports and supporting materials.
• Ensure adherence to Habitat for Humanity financial policies, internal controls, and New York State nonprofit requirements.

Administrative & Operational Support

• Support the Executive Director with budget preparation and financial forecasting.
• Provide financial insights to program staff as needed.
• Assist with ReStore financial reporting processes.

Qualifications

• Associate’s degree in Accounting, Finance, Business, or related field; equivalent experience considered.
• Minimum 2–3 years of bookkeeping or nonprofit accounting experience preferred.
• Proficiency with QuickBooks Online and Microsoft Office Suite.
• Familiarity with donor management systems (e.g., Bloomerang, Salesforce, Greater Giving, etc.) is a plus.
• General understanding of GAAP and nonprofit accounting principles.
• Strong attention to detail, accuracy, and confidentiality.
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Commitment to Habitat for Humanity’s mission and values.

Work Environment & Schedule

• Part‑time position with flexible scheduling (20–30 hours per week).
• Hybrid or on‑site work options depending on affiliate needs.
• Occasional evening or weekend hours may be required for meetings or events.

Pay: $20.00 - $25.00 per hour

Work Location: Hybrid remote in Fort Edward, NY 12828