Office Admin cum Executive Secretary (Female)

Responsible for supporting high-level executive and managing administrative office work . Provide administrative support and perform numerous duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests, helping in salon inventory, meeting with contractors, handling lease contracts for the real estate, etc.

Primary responsibilities

• Provide administrative and clerical support to the owner.
• Schedule meetings and arrange conferences. Prepare agenda for meetings.
• Alert manager about cancelations or new meetings.
• Manage travel and schedule.
• Handle information requests.
• Prepare statistical reports and manage spreadsheets.
• Prepare confidential and sensitive documents.
• Coordinate with office management activities.
• Determine matters of top priority and handle accordingly.
• Plan events and volunteer activities.
• Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
• Coordinate committees and task forces.
• Relay directives, instructions and assignment to executives.
• Direct the general public to the appropriate staff member.
• Maintain hard copy and electronic filing system.
• Conduct any research the owner needs.

Skills and Qualifications:

• Bachelor's degree in business administration (Preferred)
• Top of the line organizational skills
• Ability to maintain an accurate calendar.
• Great planning abilities
• Amazing interpersonal skills
• Ability to follow confidentiality guidelines.
• Incredible communication skills
• Great skills using the Microsoft Office Suite
• 3-4 Years working Experience.

Job Types: Full-time, Permanent

Application Question(s):

• Are you a female?