Office Admin/Bookkeeper

Key Responsibilities

Office Administration & Scheduling

• Schedule jobs and coordinate timelines
• Track staff time cards and hours
• Maintain organized filing systems (digital and physical)
• Prepare and maintain business license requirements
• Keep insurance policies up to date and complete reporting as required
• Hiring New Staff

Bookkeeping & Finance

• Invoicing clients
• Accounts Receivable (AR) and Accounts Payable (AP)
• Reconcile credit card and bank statements
• Payroll processing
• Cash flow tracking
• Job costing
• Sales tax reporting and preparation
• 401K preparation support and payroll tax tasks
• Prepare monthly books for accountant review and year-end tax preparation

Qualifications

• Minimum 5 years of experience in office administration and bookkeeping
• QuickBooks experience required
• Strong communication skills and ability to work in a team environment
• Highly organized with strong attention to detail
• Construction industry experience is considered an asset
• Spanish is an asset (not required)

Work Schedule

2 Days in Office and rest can be remote 16-20 hours per week

How to Apply

Please apply with your resume and include a brief note outlining your relevant bookkeeping and QuickBooks experience.

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Work Location: In person