Office Administrative Assistant

We are seeking a proactive and organized Office Administrator to manage daily administrative tasks and support smooth office operations. The ideal candidate will handle documentation, time sheets, work schedules, and client communication efficiently while maintaining a professional and positive work environment. Key Responsibilities: Maintain and organize office files, records, and documents both in physical and digital formats. Prepare and update employee time sheets, attendance records, and related reports. Assist in preparing and monitoring daily and weekly work schedules for staff and site teams. Coordinate with clients via phone and email for inquiries, updates, and follow-ups. Support the HR and operations team with recruitment coordination, onboarding, and staff documentation. Prepare quotations, letters, and other business correspondence as required. Handle office supplies inventory, purchase requests, and vendor coordination. Manage incoming and outgoing correspondence, including emails and courier deliveries. Provide general administrative and clerical support to management and project teams. Ensure smooth communication flow between office and site teams. Qualifications and Skills: Bachelor’s degree or diploma in Business Administration or a related field. Minimum 2 years of experience in office administration (preferably in construction, fit-out, or related industries). Strong communication and organizational skills. Proficient in MS Office (Word, Excel, Outlook) and document management. Ability to multitask and work independently with attention to detail. Professional phone and email etiquette.