Office Administrative Assistant

Overview
We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! This vital role ensures the smooth operation of daily office functions, providing exceptional support to staff, clients, and visitors alike. If you thrive in a fast-paced environment, possess excellent communication skills, and enjoy multitasking with precision, this opportunity is perfect for you. You will be the backbone of our office, managing administrative tasks with energy and professionalism to help our organization run seamlessly every day.

Responsibilities

• Handle multi-line phone systems efficiently, directing calls accurately and providing excellent customer service
• Manage calendar appointments, meetings, and scheduling using tools like Google Workspace and Microsoft Office applications
• Perform data entry, filing, and document proofreading to ensure accuracy and organization across all records
• Support bookkeeping activities using QuickBooks or similar accounting software, including invoicing and expense tracking
• Assist with customer support inquiries via phone or email, ensuring timely resolution and positive interactions

Qualifications

• Proven experience in office management or administrative roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Familiarity with QuickBooks or other bookkeeping software is a plus
• Excellent phone etiquette and customer service skills; bilingual abilities are highly desirable
• Strong typing skills along with attention to detail for proofreading and data entry tasks
• Ability to manage multiple priorities efficiently using effective time management techniques

Join us in creating a vibrant workplace where your organizational talents shine! This paid position offers an engaging environment where your administrative expertise will make a meaningful impact every day. We value proactive individuals who are eager to contribute their skills in a supportive team dedicated to excellence.

Job Type: Part-time

Pay: From $25.00 per hour

Expected hours: 20 – 30 per week

Work Location: In person