Office Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! In this vital role, you will be the backbone of daily office operations, ensuring smooth communication, efficient management of administrative tasks, and exceptional support to staff and visitors alike. Your energetic approach and attention to detail will help foster a productive and welcoming environment. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant workplace.

Duties

• Manage front desk operations, greeting visitors and directing them appropriately with professionalism and warmth
• Operate multi-line phone systems, answer inquiries, and route calls efficiently using excellent phone etiquette
• Perform data entry, maintain filing systems, and organize documents with precision using Microsoft Office, Google Workspace, and other office software
• Support bookkeeping activities using QuickBooks or similar accounting tools, including invoicing and expense tracking
• Assist with calendar management, scheduling appointments, meetings, and coordinating events for staff or clients
• Provide customer service support by addressing inquiries promptly and professionally in person or via phone/email
• Conduct proofreading of correspondence, reports, and other documents to ensure accuracy and clarity
• Handle clerical tasks such as copying, scanning, faxing, and maintaining office supplies inventory
• Support office management activities by organizing files, managing office equipment maintenance, and overseeing general administrative functions

Qualifications

• Proven experience in an office environment or administrative role with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and basic computer literacy
• Experience with QuickBooks or similar bookkeeping software is preferred
• Excellent phone etiquette with the ability to manage multi-line phone systems confidently
• Bilingual abilities are a plus to assist diverse client needs effectively
• Strong typing skills with high accuracy; attention to detail in proofreading documents
• Exceptional time management skills to prioritize tasks efficiently in a fast-paced setting
• Previous experience as a receptionist or personal assistant is advantageous
• Knowledge of medical or dental receptionist duties is beneficial but not required
• Demonstrated ability to handle customer support situations professionally and courteously

Join us as an Office Administrative Assistant where your proactive attitude and organizational prowess will make a real impact! We value energetic team players who thrive on multitasking and delivering top-tier support. This role offers a fantastic chance to grow your career in office management while working in a supportive environment dedicated to excellence.

Job Type: Part-time

Pay: $14.00 - $16.00 per hour

Expected hours: 10 – 20 per week

Benefits:

• Employee discount
• Flexible schedule

Work Location: Hybrid remote in Orange Park, FL 32073