Office Administrative Assistant

About ODM Construction

ODM Construction Inc. is a family-owned, Class B General Contractor serving Los Angeles and Ventura County since 2002. We specialize in residential remodels, additions, ADUs, new construction, and fire rebuilds. We're a tight-knit, fast-growing team with big goals — and we need sharp, organized people to grow with us.

About the Role

We're looking for a reliable, detail-oriented Office Assistant to support day-to-day operations at ODM Construction. This person will be the backbone of our office — keeping communications organized, supporting our project management systems, and helping our team operate efficiently. This is a great opportunity for someone who is organized, proactive, and interested in the construction or real estate industry.

Key Responsibilities

• Answer and route incoming calls, emails, and client inquiries professionally
• Assist with drafting and sending correspondence, proposals, and follow-up emails
• Maintain and organize project files, contracts, permits, and client records
• Support data entry and updates
• Assist with scheduling consultations, site visits, and team meetings
• Process invoices, lien releases, and vendor documentation under supervisor guidance
• Coordinate with subcontractors and suppliers to track materials and delivery schedules
• Prepare and organize bid packages and project documentation
• Manage office supplies and day-to-day administrative needs
• Support the owner with special projects, research, and operational tasks as needed

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred
• 1–2 years of administrative or office experience (construction industry a plus)
• Proficient in Microsoft Office and Google Workspace (Docs, Sheets, Drive)
• Strong written and verbal communication skills in English
• Bilingual English/Spanish a strong plus
• Highly organized with strong attention to detail and ability to manage multiple priorities
• Self-starter who takes initiative and follows through without constant supervision
• Comfortable learning new software (HubSpot, BuilderTrend, QuickBooks, DocuSign)
• Professional, client-facing demeanor

Preferred (Not Required)

• Experience in construction, real estate, or a trade-based business
• Experience with CRM platforms or project management tools

What We Offer

• Competitive pay based on experience
• Opportunities for growth as the company scales
• Hands-on mentorship in business operations and project management
• A family-oriented team culture built on trust and pride in craftsmanship
• Exposure to high-value residential projects across LA and Ventura County

Pay: $18.00 - $20.00 per hour

Benefits:

• Health insurance

Application Question(s):

• Are you comfortable working with multiple software platforms such as Google Workspace, CRMs, or project management tools?

Education:

• High school or equivalent (Preferred)

Experience:

• administrative or office : 1 year (Required)

Language:

• Spanish (Preferred)

Ability to Commute:

• Agoura Hills, CA 91301 (Preferred)

Work Location: In person