Office Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the smooth and efficient functioning of our office environment. Your energetic approach and attention to detail will help foster a welcoming atmosphere for clients, visitors, and team members alike. The ideal candidate is proactive, tech-savvy, and excels at multitasking, with a passion for delivering exceptional customer service. This paid position offers an exciting opportunity to develop your administrative skills while supporting a vibrant workplace. Seeking individuals in the beginning stages of their careers that are looking for the opportunity to take what they adapted in their education to their careers.

Duties

• Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems to handle inquiries, transfer calls, and provide excellent customer support
• Maintain organized filing systems, including digital files using Google Workspace and Microsoft Office tools
• Perform data entry tasks accurately using computer literacy skills, including QuickBooks for basic bookkeeping and invoicing
• Coordinate calendar management and schedule appointments or meetings for staff members or executives
• Assist with office management tasks such as supply inventory, mail distribution, and maintaining cleanliness of common areas
• Proofread documents for accuracy and clarity before distribution or submission
• Support clerical functions like photocopying, scanning, and faxing documents efficiently
• Provide administrative support to various departments as needed, including personal assistant duties or medical/dental receptionist responsibilities

Experience

• Previous office experience in a clerical or administrative role is required; experience in customer service or reception is highly valued
• Familiarity with multi-line phone systems, calendar management, and data entry processes
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Experience with QuickBooks or bookkeeping software is a plus
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Excellent communication skills in both English and bilingual capabilities are preferred
• Demonstrated ability to manage time efficiently while handling multiple responsibilities simultaneously

Join us as an Office Administrative Assistant and become an essential part of our energetic team! Your enthusiasm and organizational prowess will help us create an inviting workspace where productivity thrives. We value your dedication to providing outstanding support—apply today to embark on this rewarding career journey!

Pay: $18.00 - $20.00 per hour

Work Location: In person