Office Administrative Assistant

Job Overview

We are seeking a highly organized and detail-oriented Office Administrator to join our team. The ideal candidate will play a vital role in maintaining smooth office operations, providing exceptional customer service, and supporting various administrative functions. This position offers an opportunity to work in a dynamic environment where strong communication, multitasking, and office management skills are essential. Experience with office management software, clerical tasks, and customer support will be highly valued.

Duties

• Manage office operations, including greeting visitors and handling phone systems with professionalism and courtesy
• Perform data entry, filing, and document proofreading to ensure accuracy and organization
• Utilize Microsoft Office Suite and Google Workspace and QuickBooks
• Coordinate calendar management and appointment scheduling for staff and clients
• Handle bookkeeping tasks using QuickBooks
• Provide customer support through phone, email, and in-person interactions while maintaining excellent phone etiquette
• Assist with office management tasks such as supply inventory, mail distribution, and maintaining a clean work environment
• Maintain organizational systems to improve efficiency and workflow within the office

Requirements

• Proven experience in office management, clerical work, or administrative support roles
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry skills
• Familiarity with QuickBooks or bookkeeping software is preferred
• Excellent organizational skills with the ability to prioritize tasks effectively
• Exceptional customer service skills with professional phone etiquette and communication abilities
• Ability to handle confidential information discreetly and maintain high levels of accuracy in all tasks
• Strong time management skills with the ability to multitask in a fast-paced environment

This role is ideal for motivated individuals seeking a challenging yet rewarding position within an organized office setting.

Work Location: In person