Office Administrative Assistant

Key Responsibilities

• · Answer and direct incoming phone calls in a courteous and professional manner
• · Greet visitors and assist with general office inquiries
• · Perform basic QuickBooks data entry, including invoices, payments, and simple record updates
• · Support office staff with filing, scanning, copying, and document organization
• · Maintain office supplies and assist with inventory tracking
• · Schedule appointments and manage calendars as needed
• · Assist with preparing reports, correspondence, and other administrative documents
• · Maintain organized digital and physical filing systems
• · Handle incoming and outgoing mail and deliveries
• · Provide general administrative support to ensure efficient office operations

Qualifications

• · Previous administrative or office support experience preferred
• · Basic knowledge of QuickBooks or willingness to learn
• · Strong phone and customer service skills
• · Proficiency with Microsoft Office (Word, Excel, Outlook)
• · Strong organizational and multitasking abilities
• · Excellent verbal and written communication skills
• · Ability to work independently and as part of a team
• · High attention to detail and reliability

Preferred Skills

• · Experience in a small office environment
• · Bilingual candidates strongly preferred
• · Familiarity with basic bookkeeping practices
• · Professional and positive attitude

Compensation & Benefits

• Competitive salary
• 401k
• Medical insurance
• PTO, Holidays, and sick leave

Pay: From $20.00 per hour

Work Location: In person