Office Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the smooth and efficient functioning of our office environment. Your energetic approach and attention to detail will help foster a welcoming atmosphere for clients, visitors, and team members alike. This position offers an exciting opportunity to utilize your diverse skill set, including office management, clerical support, customer service, and technical proficiency, to make a meaningful impact every day.

Responsibilities

• Greet visitors and manage front desk operations with professionalism and warmth
• Answer multi-line phone systems promptly, directing calls accurately and courteously
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
• Perform data entry tasks using Microsoft Office, Google Workspace, and QuickBooks to support administrative functions
• Manage calendar appointments, schedule meetings, and coordinate events efficiently
• Provide exceptional customer support by addressing inquiries via phone or email with clarity and patience
• Assist with bookkeeping tasks such as invoicing, expense tracking, and basic recordkeeping
• Support office management duties including supply inventory, mail distribution, and general administrative tasks
• Proofread correspondence and documents to ensure accuracy and professionalism
• Handle clerical duties such as photocopying, faxing, scanning, and maintaining organized records

Experience

• Prior experience in an office environment or administrative role is highly preferred
• Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
• Familiarity with QuickBooks or other bookkeeping software is a plus
• Strong organizational skills with the ability to multitask effectively in a fast-paced setting
• Excellent phone etiquette skills with experience managing multi-line phone systems
• Bilingual abilities are advantageous for serving diverse clients and team members
• Previous experience as a receptionist or personal assistant enhances your fit for this role
• Knowledge of medical or dental receptionist procedures is beneficial but not required
• Proven ability to handle confidential information with discretion and professionalism

Join us as an Office Administrative Assistant where your enthusiasm for organization and customer service will help create a positive environment for everyone. We value proactive individuals who thrive on supporting team success while delivering exceptional service. This paid position offers a rewarding chance to develop your skills in a vibrant workplace dedicated to growth and excellence.

Pay: $25.25 - $30.41 per hour

Benefits:

• 401(k) matching
• Health insurance
• Paid time off
• Retirement plan

Work Location: In person