Office Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! This vital role ensures the smooth operation of daily office functions. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. On-site work only.

Supports daily administrative operations, ensuring a functional and organized office environment. Bookkeeping responsibilities to include entering supplier/subcontractor invoices into the accounting system and invoicing customers (AIA/G702). Office responsibilities include managing front-desk reception, ordering supplies, handling mail, and providing administrative support to staff under the guidance of the Office Manager.

Duties

• Front Desk Reception: Greet visitors, handle incoming/outgoing mail, and courier services. Receive deliveries from UPS/USPS/FedEx and Freight as needed.
• Office Operations: Order office supplies and maintain inventory.
• Administrative Support: Answering phone calls, managing emails, and scheduling meetings as needed.
• Data and Documentation: Maintain physical and digital filing system, update records, and create reports.
• Bookkeeping Assistance: Entering supplier and subcontractor invoices, invoicing customers, and entering credit card receipts.

Skills

• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel) and Google Workspace tools
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Previous office experience or clerical background is preferred, but not required
• Strong typing skills with attention to detail for data entry and proofreading tasks
• Effective time management skills to handle multiple responsibilities efficiently

Starting pay is $20 per hour. Pay depends on experience.

Hours are Monday - Thursday: 7am -4pm. Friday 7am - 12pm. Longer hours may be needed on Friday if work is not completed.

Pay: From $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person