Office Administrator

Position Description:
The successful candidate will ensure the premises and office facilities for India operations are fit for purpose and always represent the brand requirements. This position requires the individual to exercise judgment and initiative. We are looking for someone who has a high degree of flexibility, who can operate effectively in a fast-moving environment and has the ability to handle multiple projects at the same time.

Responsibilities:

Ensure premises and office facilities are fit for purpose and always represent the Brand requirements including SFO cases request and construction vendor coordination.

Serve as the Store Coordinator to monitor any small work/ renovation project and logistic arrangement for all stores as well as temporary pop-up stores.

Provide administrative, secretarial and support activities for the staff.

Act as a receptionist to answer the mainline phone, deal with queries, field calls and take messages.

Manage distribution of national and international mail and packages – incoming and outgoing.

Monthly all sites utility bills handling and invoices processing.

Ensure the office, kitchen area and meeting rooms are kept neat and orderly.

Always ensure a clean and clear desk policy within the office environment.

Assist in ad-hoc projects and tasks for Finance, Facilities Management, HR, Communications and IT.

Escalate matters that require senior management concurrence in a timely matter to line management.

Sales uniforms ordering and resources allocation.

Business licenses renewal and registration.

Perform ad-hoc duties as assigned by line management.

Requirements:

Ideally 5-7 years in a similar Facilities or Workplace management role.

Familiarity with workflow processes, internal procedures and purchase orders.

Self-started with the ability to work under minimal guidance and direction.

Exceptional verbal and written communication skills.

Able to build and maintain strong working relationships across several business units.