Office Administrator

Job Title: General Services Officer

Industry: Oil & Gas

Location: Abu Dhabi

Department: Administration / Facilities / Support Services

Job Summary

The General Services Officer is responsible for managing and coordinating all general administrative and support services to ensure smooth day-to-day operations at site and office locations. This role supports facilities management, logistics, accommodation, transportation, and compliance with company and client requirements in the Oil & Gas sector.

Key Responsibilities

Administration & Facilities

• Manage office and site facilities, including maintenance, housekeeping, and utilities.
• Coordinate accommodation arrangements for staff (camps, hotels, apartments).
• Ensure offices and camps comply with HSE and company standards.

Logistics & Transportation

• Arrange transportation for employees (buses, light vehicles, drivers).
• Monitor vehicle usage, maintenance schedules, and fuel consumption.
• Coordinate movement of manpower, materials, and equipment.

Vendor & Contract Management

• Liaise with suppliers and service providers (accommodation, transport, catering, cleaning).
• Monitor service quality and resolve issues with vendors.
• Support contract administration and cost control for general services.

Employee Support

• Assist employees with general service-related requests.
• Coordinate ID cards, access passes, and camp/site access.
• Support onboarding and mobilization activities.

Compliance & Reporting

• Ensure compliance with company policies, client requirements, and local regulations.
• Maintain records related to accommodation, transport, and assets.
• Prepare reports on general services costs, utilization, and performance.

HSE & Site Support

• Coordinate with HSE teams to ensure safe working and living conditions.
• Support audits and inspections related to facilities and camps.
• Ensure emergency preparedness at camps and offices.

Requirements

Education

• Bachelor’s degree or Diploma in Business Administration, Facilities Management, or a related field.

Experience

• 3–5 years of experience in a similar role within the Oil & Gas or construction industry.
• Experience in site-based operations and remote camps preferred.

Skills & Competencies

• Strong coordination and organizational skills.
• Good communication and vendor management abilities.
• Knowledge of UAE labor laws and site practices is an advantage.
• Proficient in MS Office (Excel, Word, Outlook).
• Ability to work under pressure and manage multiple tasks.

Language

• English – Mandatory
• Arabic – Advantage

Additional Requirements

• Valid UAE driving license preferred.
• Willingness to work on site and flexible hours as required.