Office Administrator

Job Summary
We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the heartbeat of our office operations, ensuring smooth daily functions and providing exceptional support to staff, clients, and visitors. Your energetic approach and attention to detail will help foster a productive, welcoming environment. If you thrive in fast-paced settings and possess a passion for efficient office management, this is your opportunity to make a meaningful impact!

Duties

• Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems to handle incoming calls efficiently, transferring or taking messages as needed
• Maintain organized filing systems, including digital files using Google Workspace and Microsoft Office tools, ensuring easy retrieval of documents
• Perform data entry and bookkeeping tasks using QuickBooks and other accounting software to support financial accuracy
• Coordinate calendar management, scheduling appointments, meetings, and reminders for staff and executives
• Provide excellent customer support by addressing inquiries promptly and professionally, whether in person or via phone or email
• Assist with clerical tasks such as proofreading documents, preparing reports, and managing correspondence
• Support office management activities including supply inventory, maintenance requests, and general administrative duties

Qualifications

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Familiarity with QuickBooks for bookkeeping and financial record-keeping
• Excellent phone etiquette and customer service skills; experience with multi-line phone systems preferred
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Strong typing skills with high accuracy; attention to detail in proofreading and data entry tasks
• Previous experience as a medical or dental receptionist or personal assistant is a plus
• Demonstrated ability to manage time effectively and prioritize tasks efficiently
• Knowledge of office management best practices and administrative procedures

Join us in creating an organized, welcoming workspace where efficiency meets excellence! We are committed to supporting your professional growth while fostering a vibrant team environment.

Pay: $18.00 - $29.11 per hour

Benefits:

• Health insurance

Work Location: In person