Office Administrator

Job Summary
We are seeking a personable and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that the office runs smoothly and efficiently. Your proactive approach, excellent communication skills, and attention to detail will help foster a welcoming environment for clients, their families, and staff alike. This position offers an exciting opportunity to showcase your administrative expertise while supporting various office functions and contributing to a positive work atmosphere.

Responsibilities

• Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette.
• Operate multi-line phone systems to handle incoming calls efficiently, transferring or taking messages as needed.
• Maintain organized filing systems, both physical and digital, including data entry and document proofreading to ensure accuracy.
• Oversee calendar management for appointments, meetings, and events, coordinating schedules seamlessly.
• Support bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and basic financial recordkeeping.
• Assist with office management duties such as ordering supplies, maintaining office equipment, and ensuring a tidy workspace.
• Provide excellent customer service by supporting client inquiries via phone or email and offering timely assistance.
• Managing interactions with insurance companies to certify payment.
• Handle clerical tasks such as filing documents, data entry, proofreading communications, and managing mail distribution.

Qualifications

• Proven experience in office administration or clerical roles with strong organizational skills and a proactive, self-motivated demeanor.
• Familiarity with QuickBooks or other bookkeeping software is highly desirable.
• Excellent phone etiquette and customer service skills with the ability to manage multi-line phone systems effectively.
• Strong typing skills with high accuracy; attention to detail in proofreading documents.
• Experience in medical or dental receptionist roles is advantageous but not required.
• Demonstrated time management skills with the ability to prioritize tasks efficiently.
• Computer literacy across various platforms with the ability to adapt quickly to new software tools.
• Previous office management experience preferred; familiarity with calendar management and data entry is essential. Join us in creating a vibrant workplace where your organizational talents make a real difference! We value energetic professionals who thrive in fast-paced environments and are eager to support our team’s success through exceptional administrative support.

Pay: $19.00 - $21.00 per hour

Work Location: In person