Office Administrator

Job Summary
We are seeking a reliable and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of daily office operations, ensuring a smooth and efficient work environment. Your energetic approach and attention to detail will help foster a productive atmosphere, support team members, and enhance overall office functionality. This position offers an exciting opportunity for someone with strong administrative skills, excellent customer service abilities, and a passion for maintaining an organized workspace. Whether managing schedules, handling correspondence, or supporting various departments, your proactive attitude will drive success every day!

Duties

• Manage front desk operations, greeting visitors and clients with professionalism and warmth
• Answer multi-line phone systems promptly, directing calls accurately and courteously
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
• Perform data entry tasks using Microsoft Office and Google Workspace applications with precision
• Design and create flies for company use
• Create Homemaker Personal Care (HPC) Documents for homes
• Assist with calendar management and scheduling meetings and appointments for staff and executives, along with sending out reminders
• Handle clerical tasks such as proofreading correspondence, preparing reports, and managing mail distribution
• Provide exceptional customer support by addressing inquiries efficiently and maintaining positive communication
• Coordinate office supplies to ensure all departments are operationally ready
• Support office management initiatives to improve workflow efficiency and workplace environment
• Assists with Major Unusual Incident and Unusual Incident reporting, and logging
• Maintain a clean, organized, and professional office environment
• Assist with scheduling routine maintenance for company vehicles

Skills

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
• Familiarity with QuickBooks for bookkeeping and financial recordkeeping
• Excellent phone etiquette and experience managing multi-line phone systems
• Strong computer literacy with the ability to adapt quickly to new software or systems
• Exceptional time management skills to prioritize tasks efficiently in a fast-paced environment
• Experience in customer service or support roles
• Personal assistant experience or calendar management expertise is advantageous
• Attention to detail for proofreading documents and maintaining accurate records
• Detail- oriented
• Self-motivated
• Ability to handle confidential information discreetly while demonstrating professionalism at all times

Join us as an Office Administrator and become an essential part of our team dedicated to excellence! Your proactive approach will help create a welcoming environment while ensuring all administrative functions run seamlessly. We value professional individuals who thrive on organization, communication, and delivering outstanding support every day!

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person