Office Administrator (Admin & Documentation Support)

Job Summary:

We are looking for a female Office Administrator to manage day-to-day office coordination, courier handling, document control, and general administrative tasks. Freshers are welcome – full training and support will be provided. This role is ideal for someone organized, responsible, and eager to grow in a professional office environment.

Key Responsibilities:

Office Administration

• Monitor and manage office supplies and stationery.
• Keep the office clean, organized, and running smoothly.
• Coordinate courier services for document delivery and material dispatch.
• Receive and sort incoming documents and packages.

Documentation & Filing

• Prepare, print, scan, and file company documents and correspondence.
• Maintain proper filing systems (physical and digital) for contracts, invoices, approvals, etc.
• Support the accounts and operations team with document submission and follow-up.

Support & Communication

• Answer incoming phone calls, take messages, and direct queries as needed.
• Assist with scheduling meetings and basic coordination between departments.
• Provide polite and professional front-desk support for visitors or customers.

Finance & Operations Assistance

• Help prepare invoices, collect receipts, and coordinate with the accounts team.
• Track courier receipts, acknowledgment copies, and important submissions to clients or authorities.
• Follow up on material delivery or document drop-offs as per project timelines.

Requirements:

• Fresh graduates or candidates with up to 1 year of experience can apply.
• Basic knowledge of MS Office (Word, Excel, Outlook).
• Good communication skills in English (Arabic is a plus but not required).
• Well-organized, punctual, and willing to learn.
• Preferred: Female candidates under sponsorship/spouse visa (not mandatory).

What We Offer:

• Friendly and professional office environment.
• On-the-job training and mentoring.
• Opportunity to grow into operations or finance roles.
• Competitive salary package and UAE labor benefits.

Job Type: Full-time

Pay: AED2,000.00 - AED2,500.00 per month

Education:

• Diploma (Required)

Language:

• fluent English (Required)