Office Administrator--Bookkeeping, HR and Admin

Garner Products, Inc., a manufacturing company, is seeking a dependable and detail-oriented Office Administrator to support key business functions including Accounts Receivable, Accounts Payable, Human Resources, and administrative operations. The ideal candidate is highly organized, proactive, and capable of managing a diverse set of responsibilities in a fast-paced manufacturing environment.

Key Responsibilities:

Bookkeeping & Financial Administration

· Maintain accurate financial records, including accounts payable/receivable, general ledgers, and journal entries.

· Reconcile bank statements, credit cards, and other financial accounts.

· Prepare monthly, quarterly, and annual financial reports.

· Support audits by providing required documentation and explanations.

· Ensure compliance with accounting principles and applicable regulations.

Accounts Receivable (AR)

• Review sales orders for completeness and accuracy
• Process sales orders into customer invoices
• Coordinate shipping and freight logistics, including both domestic and international product shipments as well as repair-related shipments
• Ensure timely and accurate billing in accordance with company procedures
• Oversee AR to confirm payments are received on time.

Accounts Payable (AP)

• Receive and reconcile goods with corresponding vendor invoices
• Post AP invoices through the Purchase Order (PO) or Accounts Payable modules
• Prepare checks for vendor payments, ensuring all disbursements are reviewed before release
• Organize and mail payments timely
• Perform general office duties such as answering phones, filing, and scanning

Human Resources Support

• Assist with employee onboarding, document processing, and file maintenance
• Track and maintain timekeeping and attendance records
• Support HR communications and employee relations activities
• Maintain confidentiality with all employee and company information

Additional Tasks

• Write and process work tickets as needed
• Support tradeshow preparation and maintain documentation, including travel, materials, logistics, and post-event needs

Company Culture & Appreciation

• Plan and coordinate internal company events, including holiday parties, luncheons, and staff meetings
• Coordinate customer appreciation initiatives, including gifts, thank-you correspondence, holiday cards, and promotional materials

Qualifications:

• 5+ years of experience in accounting, office administration, and HR support
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook)
• Familiarity with accounting/ERP systems; Sage 100 experience preferred
• Strong organizational and time-management skills
• Ability to prioritize tasks and manage competing deadlines
• Excellent communication and interpersonal skills
• Experience with event planning or internal communications a plus
• Ability to handle confidential information with discretion

Job Type: Full-time

Pay: $35.00 - $40.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Ability to Commute:

• Roseville, CA 95678 (Preferred)

Work Location: In person