Office Administrator - Real Estate

Job Title: Real Estate Administrative Assistant

Overview

The Real Estate Administrative Assistant provides comprehensive administrative and operational support to real estate agents, brokers, and property managers. This role ensures smooth day-to-day operations, client satisfaction, and efficient handling of property transactions and marketing activities.

Key Responsibilities

1. Administrative Support

• Manage phone calls, emails, calendars, and appointments for real estate agents or brokers.
• Prepare, proofread, and process real estate documents such as contracts, leases, and closing statements.
• Maintain organized electronic and paper filing systems for listings, clients, and transactions.
• Coordinate meetings, open houses, inspections, and closings.

2. Transaction Coordination

• Assist in preparing and submitting all required documents for listings and sales.
• Track transaction timelines to ensure deadlines are met (e.g., escrow, inspections, financing).
• Liaise between clients, agents, attorneys, lenders, and escrow companies.

3. Marketing Support

• Create and manage property listings on MLS, company websites, and social media platforms.
• Prepare marketing materials, brochures, flyers, and online advertisements.
• Schedule and coordinate property photography, signage, and virtual tours.

4. Office Management

• Maintain office supplies, manage budgets, and coordinate with vendors.
• Oversee compliance with local real estate laws and company policies.
• Support recruitment and onboarding of new agents when necessary.

5. Client Relations

• Greet clients, respond to inquiries, and provide updates throughout the buying/selling process.
• Maintain CRM systems to track leads, clients, and follow-ups.

Qualifications

• Education: High school diploma or equivalent (Associate or Bachelor’s degree preferred).
• Experience: 1–3 years of administrative experience, ideally in real estate or property management.

Skills:

• Strong organizational and multitasking abilities.
• Excellent communication and customer service skills.
• Proficiency in Microsoft Office Suite, Google Workspace, and CRM software
• Familiarity with MLS systems and real estate transaction platforms

Personal Attributes

• Detail-oriented and proactive.
• Reliable, professional, and trustworthy.
• Ability to work independently and in a team environment.
• Comfortable handling confidential and sensitive information.

Job Type: Full-time

Pay: From AED4,000.00 per month

Ability to commute/relocate:

• Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Real Estate: 1 year (Required)
• Admin Assistant: 2 years (Required)

Location:

• Abu Dhabi (Required)