Accounts & Admin Assistant

Job Title: Accounts and Admin Assistant – Maintenance & Logistics Department

Department: Maintenance & Logistics
Reporting to: Accounts Manager / Operations Manager
Location: Abu Dhabi

Job Purpose:

To provide accounting and administrative support to the Maintenance and Logistics departments by maintaining accurate financial records, handling documentation, coordinating staff activities, and ensuring efficient daily operations.

Key Responsibilities: Accounting Responsibilities:

• Record daily expenses, purchases, and service transactions related to maintenance and logistics operations.
• Prepare supplier payment requests, petty cash vouchers, and reimbursement claims.
• Maintain and update expense tracking reports for fuel, vehicle maintenance, and spare parts.
• Assist in verifying supplier invoices and coordinating with vendors for timely payment.
• Prepare monthly summaries of departmental expenses and submit to Accounts Department.
• Support with bank reconciliations and audit documentation when required.

Administrative Responsibilities:

• Maintain attendance and overtime records for maintenance and logistics staff.
• Coordinate with HR for staff documentation, leave applications, and ID renewals.
• Maintain records of vehicle registration, insurance, and maintenance schedules.
• Track asset movement (tools, equipment, vehicles) and update logs accordingly.
• Prepare and maintain departmental files, memos, and correspondence.
• Handle purchase requests and quotations for maintenance materials and spare parts.
• Assist in scheduling and coordinating maintenance and delivery activities.

Requirements:

• Education: Bachelor’s Degree in Accounting, Business Administration, or related field.
• Experience: 2–4 years of experience in accounting and administration, preferably in maintenance, logistics, or construction sectors.
• Skills:
• Strong knowledge of MS Excel and accounting software (e.g., Tally, QuickBooks, ERP).
• Excellent organizational and coordination skills.
• Attention to detail and accuracy in financial data entry.
• Good communication skills in English (Arabic/Hindi is an advantage).
• Ability to multitask and meet deadlines in a fast-paced environment.

Working Conditions:

• Based at the company’s main office or site as required.
• May require coordination across multiple branches or sites.
• Standard working hours with occasional overtime during reporting or inspection periods.

Job Type: Full-time

Pay: AED2,300.00 - AED2,500.00 per month