Office Assistant

Position Summary

We are seeking a reliable and detail-oriented Office Assistant to support day-to-day operations of our wholesale denim business. The ideal candidate is a proactive professional who thrives in a fast-paced environment and can manage a variety of office support tasks with efficiency and discretion.

This role requires someone who is organized, resourceful, and committed to delivering high-quality work. You will assist with administrative tasks, customer communications, and inventory coordination, helping ensure smooth office and warehouse workflows.

Key Responsibilities

• Answering phone calls (transferring callers as appropriate), answering emails from clients, vendors, and internal teams.
• Monitoring and managing office access.
• Greeting customers and visitors to the office, ensuring guests are comfortable and connected with the right office personnel.
• Managing schedules for conference and showroom spaces.
• Monitoring and ordering inventory for office and break room supplies pending Supervisor approval.
• Managing janitorial and office supply inventory lists.
• Managing incoming and outgoing correspondence, including emails, mail, and packages.
• Filing and organizing records, invoices and other important documentation.
• Support with order processing and documentation if needed.
• Submitting work orders and scheduling repairs for general office space and equipment pending Supervisor approval.
• Assist with special projects assigned by management as needed.

Qualifications

• High school diploma or equivalent; associate degree preferred
• Prior experience in wholesale, fashion, or apparel industry is a plus
• 1-3 years of proven experience in an administrative or customer service role.
• Excellent interpersonal skills
• Ability to embrace organizational goals and work in a team-oriented environment
• Ability to adhere to professional boundaries and confidentiality requirements
• Strong organizational skills and time management skills
• Strong written and verbal communication skills - must be able to speak clearly over the phone and in person to communicate with both colleagues and clients
• Proficiency with Microsoft Office (Excel, Outlook, Word); QuickBooks or ERP systems a plus
• Knowledge and experience working with general office equipment (phones, copier, & computer)
• Bilingual a plus, but not required

Benefits

• Medical, Dental, and Vision insurance (HMO and PPO options)
• Accrued paid time off
• Paid Holiday
• 401(k) option
• 3% Company Safe Harbor contribution*
• Pension*
• Sick leave

*Employee eligible after 12-month, full vesting after 6 years.

Eligibility

Candidates must be legally authorized to work in the United States without the need for current or future visa sponsorship. We are unable to sponsor employment visas at any stage.

Physical Requirements

This role is primarily office-based and involves standard activities such as sitting, typing, attending meetings, and occasional lifting of items up to 25 pounds. We’re committed to providing reasonable accommodations to support individuals with disabilities in performing essential job functions.

Diversity, Equity, Inclusion & Equal Employment Opportunity at Judy Blue: Judy Blue affirms that inequality is detrimental to our workforce, our customers, and the communities we impact. Our goal is to impact lasting change through our actions. Together, we unite for equality and equity. Judy Blue is committed to equal employment opportunities regardless of any protected characteristic, including race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age, marital status, or protected veteran status and will not discriminate against anyone on the basis of a disability. We support an inclusive workplace where associates excel based on personal merit, qualifications, experience, ability, and job performance.

Job Type: Full-time

Pay: $19.00 - $21.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Ability to Commute:

• Los Angeles, CA 90001 (Required)

Work Location: In person