Office Assistant

Overview
We are seeking a dynamic and highly organized Office Assistant to join our team! This energetic role is vital in ensuring the smooth operation of our office environment, providing exceptional administrative support, and delivering outstanding customer service. The ideal candidate will be proactive, detail-oriented, and possess a passion for creating an efficient workplace. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant team dedicated to excellence.

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems to handle incoming calls efficiently and courteously
• Perform data entry and maintain accurate records using Google Workspace, CCC one, and QuickBooks software
• Organize and file documents systematically, ensuring easy retrieval and confidentiality of sensitive information
• Support calendar management and appointment scheduling for staff and executives
• Assist with bookkeeping tasks, including basic bookkeeping and invoice processing
• Provide customer support via phone or email, addressing inquiries promptly and professionally
• Occasional pickup/drop off of customers or their vehicles.
• Support office management activities such as supply ordering, filing systems, and general administrative tasks

Skills

• Proven office experience with strong clerical skills in a fast-paced environment
• Excellent computer literacy including proficiency in basic emails & note taking.
• Exceptional organizational skills with the ability to prioritize tasks effectively
• Strong typing skills coupled with keen attention to detail for proofreading and data entry tasks
• Demonstrated ability to manage multi-line phone systems, calendar management, and office logistics
• Outstanding customer service skills with a friendly demeanor and professional phone etiquette
• Personal assistant experience or office management background is advantageous for supporting executive needs

We’re looking for a friendly, reliable, and motivated Entry-Level Customer Service Representative / Office Assistant to join our team! If you enjoy helping people, staying organized, and being part of a positive workplace, this could be a great fit for you. No extensive experience needed—we’re happy to train the right person. Must be okay with dogs(doggo comes to work everyday)

Job Type: Full-time

Pay: $18.00 - $23.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person