Office Assistant

Job Overview
We are seeking a dynamic and highly organized Office Assistant to join our team! This energetic role is vital in ensuring the smooth operation of our office environment. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. As an Office Assistant, you will serve as the first point of contact for visitors and callers, manage administrative tasks efficiently, and support various office functions to foster a productive and welcoming workplace. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant team.

Duties

• Greet visitors and clients at the front desk with professionalism and warmth, ensuring a positive first impression
• Answer multi-line phone systems promptly, directing calls accurately and courteously while practicing excellent phone etiquette
• Manage calendar schedules, appointments, and meetings using Microsoft Office and Google Workspace tools
• Perform data entry, filing, and document proofreading to maintain accurate records and ensure clarity in all correspondence
• Handle incoming and outgoing mail, packages, and deliveries efficiently while maintaining organized filing systems
• Support office management tasks such as supply inventory, basic bookkeeping using QuickBooks, and maintaining office equipment
• Provide exceptional customer service by assisting clients or visitors with inquiries or support needs

Requirements

• Some computer skills including proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and basic computer literacy
• Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
• Bilingual abilities are highly preferred to assist diverse clients and team members
• Experience with multi-line phone systems, calendar management, data entry, and filing systems is essential
• Knowledge of QuickBooks for bookkeeping tasks is a plus but not mandatory; training can be provided
• Demonstrated customer service skills with professional phone etiquette and a friendly demeanor
• Ability to handle confidential information discreetly while maintaining high accuracy in proofreading and data entry tasks
• Filing, invoicing, and taking messages.

Join us as an Office Assistant to be a key player in creating an efficient, welcoming workspace! Your organizational talents and positive attitude will help us deliver outstanding support to our team and clients alike.

Pay: $18.00 - $22.00 per hour

Work Location: In person