Office Assistant

Job Overview
We are seeking a dynamic and organized Office Assistant to join our team! This vital role ensures the smooth operation of daily office activities, providing exceptional support across administrative, clerical, and customer service functions. The ideal candidate will be energetic, detail-oriented, and possess strong organizational skills to help maintain an efficient workplace environment. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a collaborative team dedicated to excellence.

Duties

• Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette.
• Operate multi-line phone systems to handle inquiries, transfer calls, and provide excellent customer support.
• Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks accounting software.
• Organize and file documents systematically, ensuring easy retrieval and compliance with company policies.
• Assist with calendar management and scheduling appointments for staff or executives, ensuring efficient time management.
• Support bookkeeping activities including invoicing, billing, and basic financial record keeping.
• Provide clerical support such as proofreading documents, preparing correspondence, and managing office supplies inventory.

Qualifications

• Proven experience in office management or administrative roles with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and computer literacy.
• Prior experience with QuickBooks or similar accounting software is highly desirable.
• Excellent phone etiquette and customer service skills; bilingual ability is a plus.
• Strong typing skills and attention to detail for data entry and proofreading tasks.
• Knowledge of office procedures including filing systems, calendar management, and record keeping.
• Experience in medical or dental receptionist roles or personal assistant responsibilities is advantageous but not required. Join us in creating a vibrant office environment where your organizational talents can shine! We value proactive individuals who thrive on multitasking and delivering exceptional support every day. This is a paid position committed to fostering your professional growth within a supportive team dedicated to operational excellence.

Job Type: Full-time

Pay: $13.00 - $20.00 per hour

Expected hours: 40 per week

Work Location: In person