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Office Assistant
Position Information
Working Title of Vacant Position
Office Assistant
Job Type
Part Time
Posting Type
Public
Number of Vacancies
1
Department
PUBLIC WORKS
Division
PUB WORKS ENGINEERING
Requisition Number
2026232
Number of hours worked per week
20 (not to exceed 25 occasionally)
Work Schedule
20 hours per week, afternoon shift (1:00 p.m. – 5:00 p.m.), Monday-Friday; employee may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
Work Site Location
Chesapeake, VA
Position Driving Requirement
N - Never
Pay Grade
GE01
Pay Basis
Weekly
Advertised Salary
$16.51 – $22/Hourly; Depending on Qualifications and Experience
Job Description
Looking for a part-time opportunity to work in a dynamic, customer-focused environment where no two days are the same?
The Public Works Department is currently seeking a part-time Office Assistant to serve as the welcoming face of our department and support daily front desk operations.
The Public Works Department is currently seeking a part-time Office Assistant to serve as the welcoming face of our department and support daily front desk operations.
The Public Works Department plays a vital role in keeping Chesapeake running smoothly. From trash collection and roadway maintenance to traffic signal operations, stormwater management, bridge and facility maintenance, and major construction projects, Public Works provides essential services that impact residents every day.
If you enjoy working with people, learning something new each day, and being at the center of a fast-paced environment, this could be the perfect opportunity for you. We are looking for someone who naturally makes a positive first impression, enjoys helping others, communicates effectively, and thrives in a customer service focused role. The ideal candidate is comfortable multitasking, solving problems, answering questions, and working collaboratively with both internal and external customers.
Job Duties
As the 3rd floor receptionist for Public Works, you will serve as an ambassador for both the Public Works and Development & Permits Departments. Primary responsibilities include:
- Answering and directing calls through a multi-line telephone system
- Greeting visitors, residents, contractors, and City employees in a professional and friendly manner
- Providing information, assistance, and directions while upholding the City’s CARES standards of Courtesy, Attentiveness, Resourcefulness, Empowerment, and Stewardship
- Assisting with general office support duties such as typing, scanning, scheduling appointments, filing, and mailing correspondence
- Supporting department operations and helping ensure a positive customer experience for everyone who visits or contacts the department
If you are outgoing, dependable, customer focused, and enjoy being part of a supportive team, we would love to hear from you!
Required Qualifications
VOCATIONAL/EDUCATIONAL REQUIREMENT: Requires high school diploma or GED/HSE.
EXPERIENCE REQUIREMENT: In addition to satisfying the vocational/education standards, this class requires a minimum of six months of full-time equivalent experience in administrative support.
SPECIAL REQUIREMENTS: Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.
EXPERIENCE REQUIREMENT: In addition to satisfying the vocational/education standards, this class requires a minimum of six months of full-time equivalent experience in administrative support.
SPECIAL REQUIREMENTS: Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.
Preferred Qualifications
This position requires excellent customer service and communication skills and some experience operating a multi-line telephone system. Training will be provided on the telephone system and standard office procedures and policies.
Posting Detail Information
Job Open Date
05/18/2026
Job Close Date
05/24/2026
Open Continuous
Special Instructions to Applicants
The 3rd floor receptionist duties are split between two Office Assistants: one morning receptionist and one afternoon receptionist. The City’s normal business hours are from 8:00 a.m. – 5:00 p.m. Monday – Friday; Currently, we are looking for someone to work the afternoon shift (1:00 p.m. – 5:00 p.m.).
ADA Checklist
Overall Physical Strength Demands
Overall Physical Strength Demands
S=Sedentary - Exerting up to 10 lbs. occasionally or small weights frequently; sitting most of the time.
Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Standing
Rarely- Less than 1 hour per week.
Sitting
Continuously- 2/3 or more of the time.
Walking
Rarely- Less than 1 hour per week.
Lifting
N = Never
Lifting Amount
N/A
Carrying
Never- Never occurs.
Carrying Weight
N/A
Pushing/Pulling
N = Never
Pushing/Pulling Weight
N/A
Reaching
Frequently- From 1/3 to 2/3 of the time.
Handling
Frequently- From 1/3 to 2/3 of the time.
Fine Dexterity
Frequently- From 1/3 to 2/3 of the time.
Kneeling
N = Never
Crouching
Never- Never occurs.
Crawling
Never- Never occurs.
Bending
Never- Never occurs.
Twisting
N = Never
Climbing
Never- Never occurs.
Balancing
Never- Never occurs.
Vision
Continuously- 2/3 or more of the time.
Hearing
Continuously- 2/3 or more of the time.
Talking
Continuously- 2/3 or more of the time.
Foot Controls
N = Never
Machines, Tools, Equipment and Work Aids Used
multi-line telephone system, computer (MS Office), standard office equipment;
Protective Equipment Required
NA
Health and Safety
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Mechanical Hazards
N = Never
Chemical Hazards
N = Never
Electrical Hazards
N = Never
Fire Hazards
N = Never
Explosives
N = Never
Communicable Diseases
S = Seasonally
Physical Danger or Abuse
N = Never
Other
If Other, Description
Environmental Factors
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Dirt and Dust
N = Never
Extreme Temperatures
N = Never
Noise and Vibration
N = Never
Fumes and Odors
N = Never
Wetness/Humidity
N = Never
Darkness or Poor Lighting
N = Never
Primary Work Location
Office Environment
Non-Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Time Pressures
N = Never
Emergency Situations
N = Never
Frequent Change of Tasks
Rarely- Less than 1 hour per week.
Irregular Work Schedule/Overtime
Rarely- Less than 1 hour per week.
Performing Multiple Tasks Simultaneously
Frequently- From 1/3 to 2/3 of the time.
Working Closely with Others as Part of a Team
Continuously- 2/3 or more of the time.
Tedious or Exacting Work
Rarely- Less than 1 hour per week.
Noisy/Distracting Environment
N = Never
Other
If Other, Description
Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)
no
Professional References
Professional References
Please provide contact information for professional references.
Minimum Requests
0
Maximum Requests
4
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