Office Assistant/Receptionist

Overview
We are seeking a dynamic and organized Office Assistant/Receptionist to join our team! This vital role offers an exciting opportunity to be the welcoming face of our organization while ensuring smooth daily operations. As the first point of contact, you will manage front desk responsibilities, handle multi-line phone systems, and support various administrative tasks. Your enthusiasm, professionalism, and multitasking skills will help create a positive environment for clients, visitors, and team members alike. This paid position is perfect for someone eager to grow their office management experience in a fast-paced setting.

Duties

• Greet visitors and clients warmly, providing excellent customer service and ensuring they feel welcomed.
• Answer and direct all incoming calls using multi-line phone systems with professionalism and courtesy.
• Manage front desk operations including scheduling appointments, handling mail, and maintaining visitor logs.
• Perform data entry, filing, and document proofreading to ensure accuracy and organization.
• Support office management tasks such as calendar management, appointment setting, and basic bookkeeping using QuickBooks or similar software.
• Maintain office supplies inventory and coordinate with vendors as needed to ensure a well-stocked workspace.
• Assist with clerical duties including typing correspondence, managing emails via Google Workspace or Microsoft Office, and supporting administrative projects.

Qualifications

• Proven office experience or administrative background with strong organizational skills.
• Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools.
• Experience with data entry, filing systems, proofreading, and document management.
• Strong customer service skills with professional phone etiquette and the ability to handle multi-line phone systems efficiently.
• Bilingual abilities are a plus to serve diverse client needs effectively.
• Knowledge of QuickBooks or bookkeeping experience is desirable but not required.
• Ability to prioritize tasks effectively with excellent time management skills.
• Previous experience in medical or dental reception is advantageous but not mandatory; a personal assistant background is also beneficial. Join us in delivering exceptional support that keeps our office running smoothly! We value energetic professionals who thrive in busy environments and are eager to contribute their organizational talents to our team’s success.

Pay: From $22.50 per hour

Work Location: In person