Office Coordinaor - Arabic Speaker ( Ladies Prefered )

Job Description

Position Overview:
The Administrative Staff will be responsible for providing day-to-day support in both office operations and project-related activities. This role involves assisting with documentation, client coordination, recruitment processes, and general administrative functions to ensure smooth and efficient workflow within the company.

Key ResponsibilitiesProject & Client Support

• Provide daily updates of fieldwork and project task schedules.
• Prepare client quotations and verify the cost of project materials.
• Issue sales invoices upon project completion.
• Prepare and issue warranty certificates, if applicable to the project scope.
• Handle project documentation, including permits required for private villas.
• Monitor project progress and coordinate for project turnover.
• Send follow-up communications (email/WhatsApp) for project payments.
• Coordinate with the marketing team to ensure client inquiries are properly entertained by assigned staff.
• Process and issue budget requests for projects.
• Source and evaluate alternative suppliers for competitive pricing and quality materials.
• Handle customer inquiries regarding products and services.

Office & Administrative Management

• Monitor and record daily staff attendance.
• Organize and maintain office arrangements for smooth operations.
• Manage renewal of office rental agreement with property management (Touifaik Properties) annually.
• Draft and finalize employment offer letters.
• Prepare company memos as required.
• Handle documentation requirements for visa processing of new employees.
• Post job vacancies across different platforms and coordinate the recruitment process.
• Manage full recruitment cycle: job posting, candidate screening, scheduling interviews, and assisting in evaluations.

Qualifications

• Bilingual Native Arabic Speaker
• Proven experience in administrative or project support roles.
• Strong organizational and multitasking skills.
• Proficiency in MS Office (Word, Excel, Outlook) and basic accounting knowledge.
• Excellent written and verbal communication skills.
• Ability to coordinate with multiple departments and clients effectively.
• Knowledge of UAE visa processing and basic HR practices is an advantage.

Job Type: Full-time

Pay: AED1.00 per month

Application Question(s):

• Can join immediately?
• What is your Visa Status?
• What is your expected salary?

Language:

• Arabic (Required)