Office Coordinator

Office Coordinator

Schedule: Monday-Friday 8:00am-5:00pm

Summary:

The Office Coordinator is responsible for providing administrative support to the operation team.

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Job Duties: -

• Analyzes and organizes office operations, procedures and cost in areas such as trip sheets, travel, flow of correspondence, filing, requisition of supplies, and other support staff services

• Assists supervisors with program administration

• Publishes daily/weekly reports as requested by management

• Creates files for new hires as needed

• Manages the training and documentation process for our Safety and Operations Training programs

• Conducts Basic Safety Training

• Assists management with billing, payroll and accounts payable as needed

• Sets up and dispatches trucks

• Coordinates with contracted company to assure customer service is met

• Ensures that an optimal level of office supplies, letterhead and envelopes is maintained

• Maintains all office equipment, copy, fax and kitchen equipment to include contacting the corporate help desk if necessary

• Oversees Maintenance to assure all issues are addressed in a timely manner

• Assists Management as needed

• Other duties as required and assigned

Requirements:

• High school diploma or GED (General Education Diploma) equivalent

• Minimum 6 months to 1 year related experience and/or training; or an equivalent combination of education and experience

• PC proficiency to include Microsoft Word, Excel and Outlook

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manual

• Ability to write routine reports and correspondence

Environment:

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl and talk or hear. The employee is occasionally required to sit and climb or balance. The employee must occasionally lift and/or move up to 25 pounds. The employee is regularly exposed to ambient lighting and temperate climate conditions

Skills

Preferred

• Data Analysis
• Time Management
• Proficient in Excel
• Communication

Behaviors

Preferred

• Loyal: Shows firm and constant support to a cause
• Functional Expert: Considered a thought leader on a subject
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Motivations

Preferred

• Entrepreneurial Spirit: Inspired to perform well by an ability to drive new ventures within the business
• Work-Life Balance: Inspired to perform well by having ample time to pursue work and interests outside of work

Equal Opportunity Employer
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