Office Coordinator

Job Title: Office Coordinator cum Tendering Engineer

Job Summary

The Office Coordinator cum Tendering Engineer is responsible for managing daily office operations while overseeing the preparation, submission, and follow-up of tenders. This role combines administrative coordination with technical and commercial tendering expertise to ensure smooth office functioning and successful bid submissions.

Key Responsibilities

A. Tendering & Engineering Duties

• Identify and monitor tender opportunities through portals and clients
• Review tender documents, drawings, specifications, and BOQs
• Prepare technical and commercial proposals
• Coordinate with internal departments (engineering, procurement, finance) for required inputs
• Prepare cost estimates and pricing analysis
• Ensure timely submission of bids in compliance with client requirements
• Maintain tender database and track submission status
• Attend pre-bid meetings and clarify technical queries
• Follow up on submitted tenders and negotiate when required
• Prepare post-award documentation and support project handover

B. Office Coordination Duties

• Manage day-to-day office operations and administrative activities
• Coordinate meetings, appointments, and schedules
• Maintain office records, files, and documentation
• Handle correspondence (emails, calls, letters)
• Coordinate with vendors, suppliers, and service providers
• Monitor office supplies and procurement requirements
• Assist management with reports, presentations, and documentation
• Ensure compliance with company policies and procedures

Qualifications & Requirements

• MBA in a relevant field (Operations / Finance / Marketing / Project Management or equivalent)
• 1-5 years of experience in tendering and office administration
• Knowledge of tendering procedures, documentation, and costing
• Proficiency in MS Office (Excel, Word, PowerPoint)
• Familiarity with tender portals and e-procurement systems
• Strong organizational and time management skills
• Excellent communication and coordination abilities
• Ability to work under deadlines and manage multiple tasks

Key Skills

• Technical analysis
• Cost estimation & BOQ preparation
• Documentation management
• Vendor coordination
• Attention to detail
• Negotiation skills
• Multitasking ability