Office Coordinator & Accounts Assistant

We are looking for a highly organized and detail-oriented Office Coordinator & Accounts Assistant to join our team. The ideal candidate will be responsible for handling office administration, accounts coordination, customer communication, and reporting functions to support smooth daily operations.

Key Responsibilities:

Accounts & Finance Duties:

* Prepare and issue invoices to clients accurately and on time.

* Record daily expenses and maintain proper financial records.

* Follow up with customers for outstanding payments.

* Maintain and update customer credit reports.

* Monitor inventory records and stock levels.

* Compare actual project/service costs against contract amounts.

Administration & Coordination Duties:

* Prepare annual contract agreements and renewals.

* Schedule pest control services with clients.

* Contact customers to confirm service appointments.

* Coordinate schedules with technicians and field staff.

* Ensure smooth communication between customers and operations team.

Reporting Duties:

* Prepare weekly and monthly reports for management, including:

* Sales reports

* Credit reports

* Profit & Loss reports

* Incident reports (if any)

* Quotation status reports

Requirements:

* Proven experience in office administration and accounts assistance.

* Good knowledge of invoicing, bookkeeping, and reporting.

* Strong communication and customer service skills.

* Proficiency in Microsoft Excel and MS Office.

* Ability to multitask and work under pressure.

* Strong organizational and time management skills.

Preferred Qualifications:

* Experience in service industry coordination is an advantage.

* Basic accounting knowledge or relevant qualification preferred.

Job Type: Permanent

Pay: AED1,500.00 - AED2,000.00 per month

Work Location: In person