Office coordinator (Permit & Site Coordinator)

Role Overview

We are looking for a responsible and proactive office coordinator to support the daily operations of our interior design studio. This role goes beyond basic office maintenance — it includes running errands, managing document submissions, assisting with approvals from authorities, and supporting the design and admin teams with practical, day-to-day tasks.

The ideal candidate is organised, trustworthy, and able to move efficiently between office duties and external administrative tasks (site duties).

Key responsibilities:

• Submit and collect documents from authorities (e.g., DLD, DCD, Municipality, etc.)
• Assist with applying for permits or approvals as instructed
• Deliver drawings, samples, or forms to relevant external offices
• Ensure timely follow-up and accurate submission of required paperwork
• Maintain logs or records of documents submitted and collected

Qualifications:

• Valid UAE residency and driving license, the ability to travel locally for errands
• Previous experience in a similar office support role (interior design or architecture firm is a plus)
• Basic English communication skills (reading and speaking)
• Familiarity with navigating Dubai-based government departments preferred
• Trustworthy, well-organised, and punctual

Job Type: Full-time

Pay: From AED2,500.00 per month

License/Certification:

• Drivers license (Required)

Willingness to travel:

• 75% (Preferred)