Real estate coordinator

A Real Estate Coordinator is responsible for supporting the daily operations of a real estate office or team, assisting with administrative tasks, and ensuring smooth transactions. The role may vary depending on the company or team, but generally includes the following responsibilities:

Key Responsibilities:

• Transaction Management:
• Assist with the preparation and processing of documents for property listings, sales, and leases.
• Ensure all contracts, agreements, and forms are completed accurately and submitted in a timely manner.
• Coordinate with buyers, sellers, agents, and other parties involved to facilitate smooth real estate transactions.
• Monitor and track deadlines related to contract contingencies, inspection periods, and closing dates.
• Client Communication:
• Maintain communication with clients to update them on the progress of their real estate transactions.
• Answer phone calls, emails, and inquiries from clients, buyers, and sellers.
• Scheduling and Coordination:
• Schedule property showings, meetings, and inspections.
• Coordinate with vendors, contractors, and inspectors to ensure timely completion of necessary services for listings and properties under contract.
• Marketing and Advertising:
• Assist with the marketing of properties, including creating flyers, listing descriptions, and promotional materials.
• Help manage online listings and ensure properties are advertised on multiple platforms.
• Data Entry and Filing:
• Organize and maintain files, both physical and electronic, for property listings, contracts, and client information.
• Input and update information into the company's database or CRM system.
• Support to Real Estate Agents:
• Provide administrative support to real estate agents by managing calendars, preparing documents, and handling day-to-day tasks.
• Assist with gathering market data, property comps, and other relevant information for agents.
• Compliance and Legal:
• Ensure compliance with real estate regulations and company policies.
• Maintain an understanding of relevant laws and regulations related to real estate transactions and ensure proper documentation is in place.

Skills & Qualifications:

• Attention to detail and strong organizational skills.
• Excellent communication skills, both verbal and written.
• Proficiency in real estate software (e.g., MLS, CRM systems, and other industry-specific tools).
• Ability to multitask and manage time effectively.
• Familiarity with real estate terminology and processes.
• Previous experience in real estate or a related field is often preferred but not always required.

The Real Estate Coordinator’s role is crucial for ensuring that the back-office operations are running efficiently, which allows real estate agents to focus on client relationships and closing deals.

Job Type: Full-time