Office Coordinator role in Dubai

Greetings from Bourntec!!!

Please review the job details and share the required details if you are interested in proceeding further.

If you are not interested, I request you to help me reach the right candidate.

Job Title: Office Coordinator
Location: Dubai
Job Type: Full-Time
Experience Required: 1–3 Years
Availability: Must be currently based in the UAE for in-person interviews

Job Description: -

We are looking for a well-organized and proactive Office Coordinator to manage and support daily office functions while ensuring smooth communication and coordination between internal teams and external stakeholders. The ideal candidate will play a vital role in administrative support, event coordination, and office operations, while also assisting the sales team and handling travel logistics.

Key Responsibilities:

Event Planning:

• Accompany the sales team for events and field activities
• Assist in organizing and executing internal office events, staff activities, and external promotional events.
• Accompany the sales team during exhibitions, trade shows, and marketing events as needed.

Administrative Support:

• Manage correspondence, file documents, maintain office records, and handle incoming/outgoing mail.
• Assist with documentation and communication related to visa processes and travel bookings.

Office Management:

• Order and maintain office supplies and stationery.
• Coordinate with vendors for office maintenance, repairs, and cleaning services.
• Ensure the office environment is clean, organized, and functional.

Communication and Coordination:

• Answer direct phone calls, schedule appointments, and coordinate internal and external meetings.
• Liaise with the sales team and PRO for daily updates and operational requirements.
• Greet and manage visitors in a professional and welcoming manner.

Record Keeping:

• Maintain accurate and up-to-date records related to office operations, purchases, and expenses.
• Track travel bookings and documentation for staff and guests.

Basic Accounting:

• Support basic bookkeeping tasks such as tracking expenses, managing petty cash, and preparing simple reports.

Requirements:

• Experience: 1 to 3 years in a similar administrative or office coordination role.
• Location: Must be currently residing in the UAE and available for in-person interviews.
• Communication: Excellent verbal and written communication skills in English; Arabic is a plus.
• Skills: Strong organizational, multitasking, and time-management skills.
• Proficiency: MS Office (Word, Excel, Outlook); familiarity with basic accounting practices is a plus.
• Flexibility: Willingness to accompany the sales team for events and field activities.

Please share the following details to proceed further.

Reason for looking for job change: -

Current Salary

Expected Salary: -

Notice Period

Updated Resume: -Please attach

Thanks

Vijin.a@bourntec dot com