Administrator

Job Title: Female Part-time Administrator
Location: Harmony Ballet and Music Centre

About Us:
Harmony Ballet and Music Centre is a vibrant and nurturing environment that offers dance and music education for children. We specialize in ballet and music programs, fostering creativity and discipline in young minds. We are committed to providing an exceptional learning experience for children and maintaining strong connections with the community.

What we're looking for:

• Fluent English skills are required.
• Bonus points if you're also fluent in Russian and/or Arabic! Your multilingual skills will be a valuable asset in our diverse environment.

Position Overview:
The Administrative Manager will oversee the day-to-day administrative operations of Harmony Ballet and Music Centre. This role is vital in ensuring the smooth functioning of the Centre by managing all administrative tasks, supporting teachers, students, and parents, and improving operational efficiency. The ideal candidate is highly organized, proactive, and able to handle multiple responsibilities in a dynamic environment.

Key Responsibilities:

• Oversee the general administrative operations, ensuring a welcoming and organized environment for students, parents, and staff.
• Manage student enrollment, scheduling of classes, and teacher assignments through Okrabook CRM system.
• Serve as the primary point of contact for parents and students, handling inquiries and communication via social media accounts, email, phone, and in-person.
• Assist with the planning and coordination of events, recitals, and performances.
• Maintain accurate records of student attendance, payments, and other necessary documentation.
• Work closely with the teaching staff to coordinate curriculum schedules and communicate any changes.
• Handle invoices, and other financial records in coordination with the Managing Director.
• Ensure compliance with all regulatory requirements and company policies.
• Implement and manage effective office systems and procedures to improve efficiency, including Okra book CRM, Stripe, Google Sheets etc.
• Monitor and maintain office supplies and equipment.
• Lead and train any administrative staff as necessary.

Qualifications:

• Previous experience in an administrative or managerial role, preferably in a similar environment (education, arts, or child-focused organizations).
• Strong organizational and multitasking skills, with attention to detail.
• Excellent communication skills, both written and verbal.
• Proficiency in office software such as Microsoft Office Suite, Google Workspace, CRM systems for similar businesses and Stripe payment system.
• Ability to work independently and collaboratively as part of a team.
• Experience handling financial tasks such as invoicing is a plus.
• A passion for the arts, education, and working with children is highly desirable.
• Fluent English: Excellent verbal and written communication skills are mandatory for daily business operations.
• Russian (advantageous): Proficiency in verbal and written Russian is a significant advantage, particularly for liaising with Russian-speaking clients or partners.
• Arabic (advantageous): Strong communication skills in Arabic (both verbal and written) are a plus, as it is beneficial for local communication and official documentation.

Working Hours:
This is part time position with some flexibility required during peak times such as performances or special events. Normal working hours shall be Tuesday - Friday, 2pm to 6pm, and Saturday-Sunday, 9:00am-2:00pm and weekly off provided.

The salary and benefits package for this position will be discussed with qualified candidates during the interview process. Compensation is competitive and will be based on the candidate's skills, experience, and background.

Job Type: Part-time

Pay: AED3,000.00 per month

Expected hours: No less than 12 per week

Language:

• Fluent in English (Required)
• Russian (Required)
• Arabic (Preferred)