Office & Front Desk Associate

About Role: This is responsible for all areas in connection to the office management and cross functional multi-tasking abilities between the departments. This role entails the ability to work in a fast-paced environment, coordination with internal and external parties such as staff, clients, vendors and suppliers. This role handles day-to-day operations and administrative tasks to ensure the smooth running of the company, including assisting other departments with project work.

JOB ASSIGMENTS

• Maintain high standard of professionalism while answering calls, emails & greeting
• Make travel arrangements. Hotel, car, air ticket booking when necessary
• Check, update and record staff time and attendance on software and make the necessary timely update on the system as per roster and changes.
• Apply, manage approvals of all staff leaves and coordinate with its approval and tracking of the same accordingly.
• Order and maintain office appearance, toiletry, stationary, pantry supplies. Stock up and regular inventory maintenance.
• Petty cash managements in liaison with the accounts department.
• Regular check over stock, cleanliness of pantry, office & meeting rooms
• Manage and maintain stock keeping and take the regular planning update for timely order placement.
• Regular end to end office wear & tear inspection on weekly basis update managers with regular follow ups on requirements for a prompt fix
• Provide and assist the accounts department in all areas in relation to accounting matters in line with vendors, supplier / book keeping
• Plan and coordinate on internal and external training requirements as assigned by the dept.
• Coordinate internal and external staff team building events.
• Single point of contact for all departments in the areas of staff attendance, suppliers, office management, leave & attendance management.
• Maintain a smooth and cordial relationship with all staff and dept. heads for swift functionality of daily operations.
• Make and offer refreshments to guest, business owners and otherwise requested.
• Support HR with interview process, onboarding activities, filing, and record-keeping.
• Take initiative to make the necessary changes, update, upgrade on the process and task delivery.
• Be proactive in listening and learning from the day-to-day trends to take the timely necessary action
• Do the job with complete dedication and with full awareness of delivery status.

SKILL SETS & KNOWLEDGE

• A keen eye for aesthetics and details
• The ability to work methodically and meet deadlines
• The ability to manage complex projects and multi-task
• Enthusiasm for learning and able to act proactively
• Ability to work under pressure and operate efficiently
• Proficiency in Microsoft Office applications and computer skills
• The ability to work alone and in a team environment in a professional manner
• The ability to adapt in a stressful environment and maintain composure
• Order processing, supplier, vendor and client relationship management

Job Type: Full-time

Pay: AED3,500.00 - AED4,000.00 per month

Application Question(s):

• Do you have 1-3 years of office management experience in UAE?
• Do you have 1-3 years of experience in UAE in the role of preparing and managing staff attendance, leaves and system recording?
• Are you familiar with working of attendance software?
• Do you have 1-3 years of experience in office management?
• Do you have 1-3 years of experience in suppliers, vendor relations management?
• Do you have 1-3 years of experience in coordinating with internal department to executive the job requirements?
• Are you willing to clean and upkeep the office and common areas when required?
• Do you have 1-3 years of experience in coordinating the internal staff events?
• Do you have 1-3 years of experience in bookkeeping and basic accounting?
• Do you have 1-3 years of experience in assisting the HR. department.
• In the scale of 1-5, do you think you have 4 and above rating in English communication and writing skills?
• Do you have 1-3 years of experience in client and customer relations
• Do you have 1-3 years of experience in telephonic skills?