Office Manager

Job Summary
We are seeking a dynamic and highly organized Office Manager to lead the daily operations of our office environment, both in office (1 day per week starting) and remotely. This pivotal role involves overseeing administrative functions, managing vendor relationships, coordinating events, supervising staff, and ensuring a smooth and efficient workplace. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to foster a productive office atmosphere. Your leadership will help streamline processes, support team collaboration, and maintain an organized, welcoming space for all employees and visitors.

Responsibilities

• Oversee day-to-day office operations, including front desk management and multi-line phone systems.
• Coordinate scheduling, calendar management, and appointment setting for staff and leadership teams.
• Manage vendor relationships, negotiate contracts, and oversee procurement of office supplies and services.
• Supervise administrative staff, providing training, development opportunities, and performance feedback.
• Plan and execute company events, meetings, and team-building activities to promote engagement.
• Handle human resources tasks such as onboarding new employees, maintaining personnel files, and supporting payroll processes using QuickBooks or similar accounting software.
• Maintain accurate bookkeeping records, manage filing systems, and ensure compliance with organizational policies.
• Support medical or specialized office management needs if applicable, including patient or client scheduling.
• Ensure effective communication across departments through clear messaging and organizational systems.
• Implement office policies to enhance efficiency and foster a positive work environment.

Experience

• Proven experience in office management or administrative roles within a professional setting.
• Supervising experience with the ability to lead teams effectively.
• Familiarity with QuickBooks for bookkeeping and payroll processing is preferred.
• Strong event planning skills with experience organizing meetings or corporate events.
• Knowledge of vendor management practices and contract negotiation.
• Experience in human resources functions such as onboarding, training & development, and employee relations.
• Excellent organizational skills with the ability to manage multiple priorities simultaneously.
• Proficiency in using multi-line phone systems, calendar management tools, and filing systems.
• Prior experience managing medical or specialized offices is a plus but not required.
• Exceptional communication skills paired with professional phone etiquette to interact confidently with staff, clients, vendors, and visitors. Join us in creating an efficient, welcoming workspace where teamwork thrives! This role offers an exciting opportunity to lead operational excellence while supporting our vibrant organizational culture through proactive management and innovative problem-solving.

Job Type: Part-time

Pay: $25.00 - $35.00 per hour

Work Location: Hybrid remote in Kerhonkson, NY 12446