Office Manager

Job Summary
We are seeking a dynamic and highly organized Office Manager to lead the daily operations of our busy office environment. This role is vital in ensuring smooth administrative functions, managing office staff, coordinating vendor relationships, and maintaining an efficient workspace. The ideal candidate will possess exceptional communication skills, a proactive attitude, and extensive experience in office management and administrative duties. Join us to help create a productive, welcoming, and well-organized office that supports our team’s success and growth.

Duties

• Oversee daily office operations, ensuring all administrative tasks are completed efficiently and accurately
• Manage scheduling for meetings, appointments, and company events to optimize team productivity
• Supervise administrative staff, providing training, guidance, and performance feedback to foster a high-performing team
• Coordinate vendor relationships, including negotiating contracts and managing supplies procurement
• Handle human resources functions such as onboarding new employees, maintaining personnel records, and supporting employee relations
• Manage payroll processes using QuickBooks or similar accounting software to ensure timely and accurate employee compensation
• Oversee budgeting and bookkeeping activities to monitor expenses and maintain financial accuracy
• Maintain organized filing systems—both physical and digital—and ensure confidentiality of sensitive information
• Support front desk operations including answering multi-line phone systems, greeting visitors, and managing phone etiquette
• Organize company events and meetings through event planning expertise to promote team engagement and morale
• Assist with medical or specialized office management tasks if applicable, ensuring compliance with relevant procedures

Skills

• Proven experience in office management or administrative roles with supervisory responsibilities
• Strong organizational skills with the ability to multitask effectively in a fast-paced environment
• Excellent communication skills—both verbal and written—to interact professionally with staff, vendors, and clients
• Proficiency in QuickBooks for payroll processing and financial management
• Experience with schedule management tools and calendar organization software
• Vendor management skills including contract negotiation and supply chain oversight
• Knowledge of human resources practices such as onboarding, training & development, and employee relations
• Familiarity with bookkeeping, budgeting, filing systems, and clerical tasks within an office setting
• Ability to handle front desk responsibilities including multi-line phone systems and phone etiquette
• Experience managing medical or specialized offices is a plus but not required
• Strong team management capabilities with a focus on training & development to foster a collaborative work environment

Join us as an Office Manager to lead our administrative efforts with energy and precision! Your expertise will be instrumental in creating an organized workspace that empowers our team to excel every day.

Pay: $20.00 - $30.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Vision insurance

Work Location: Hybrid remote in Orange, NJ 07050