Office Manager

Job description:

Location: Hybrid – 4 days in office, 1 day flexible

Employment Type: Full-Time

Reports To: CEO/VP

Position Overview

We are seeking a highly organized, discreet, and service-oriented Office Assistant who will grow into an Office Manager role. This person will be the operational heartbeat of the office , helping answer phone calls, customer interactions, scheduling, supplies, and executive support. The ideal candidate is detail-driven, trustworthy, calm under pressure, and enjoys helping both customers and leadership stay organized and efficient.

This is a growth-track role with clear advancement into Office Manager for the right candidate.

Key Responsibilities

Office & Administrative Support

Answer and manage incoming calls with professionalism and warmth

Provide excellent customer service and route inquiries properly

Manage front office operations and daily administrative needs

Order and track office supplies and inventory

Maintain organized digital and physical filing systems

Support internal team coordination and communication

Track tasks and follow up to ensure completion

Executive & Scheduling Support

Assist CEO with calendar management and scheduling

Coordinate meetings, appointments, and travel as needed

Help manage reminders, deadlines, and priority items

Provide light personal administrative support to CEO when required

Prepare basic documents, forms, and internal reports

Operations Support

Help coordinate vendors and service providers

Assist with basic operations tracking and office workflows

Support onboarding logistics for new team members

Identify organization and efficiency improvements

Requirements

Must pass Level 2 background check

High level of discretion and confidentiality required

Extremely organized and detail-oriented

Strong verbal and written communication skills

Professional phone presence and customer service mindset

Ability to multitask and prioritize in a fast-moving environment

Proficient with Google Workspace or Microsoft Office

Comfortable learning new systems and software

Self-starter with follow-through and accountability

Preferred Qualities

Experience in administrative, office, or customer service roles

Experience supporting an executive is a plus

Process-minded and naturally organized

Calm, positive, and solution-focused

Growth mindset and leadership potential

What Success Looks Like

Phones answered professionally and promptly

CEO calendar and scheduling run smoothly

Office operations stay organized and stocked

Customers and partners feel well supported

Tasks are completed without repeated follow-up

Trust and discretion are demonstrated consistently.

Benefits:

Paid time off

Work Location: Hybrid remote in Sunrise, FL 33323