Office Manager

Join our client’s team in Hallandale as an Office Administrator / Procurement Coordinator! This friendly and dynamic group values organization and efficiency. They are seeking someone who can help keep daily office operations running smoothly while managing procurement activities with a positive attitude. In this role, you will be a key player in ensuring the office is well-stocked and organized. You will collaborate closely with various teams to manage supplies, handle invoices, and support project needs. If you’re detail-oriented and enjoy being proactive in a bustling environment, we would love to hear from you!

This is an in-office role, Monday to Thursday from 9 AM to 6 PM, and Friday from 9 AM to 3 PM.

**Office & Administrative Support:**

- Maintain smooth office operations by ordering and managing office supplies and inventory.

- Run errands to support project and office needs whenever necessary.

- Organize both digital and physical filing systems to keep everyone on track.

- Act as the main point of contact for vendors, service providers, and team members.

**Procurement & Purchasing:**

- Order materials, furniture, and supplies for various projects to ensure everything runs efficiently.

- Track purchase orders and deliveries, keeping a close eye on backorders.

- Maintain accurate procurement logs for all purchases.

- Work with project teams to ensure orders are placed correctly and on time.

**Accounting & Financial Coordination:**

- Organize and review incoming invoices from vendors.

- Route invoices to the accounting team with all the necessary documentation.

- Prepare and issue checks as needed.

- Keep track of payments and follow up on any outstanding invoices or issues.

**Organization & Process Management:**

- Maintain detailed records of purchases, invoices, and communications with vendors.

- Assist with compliance to internal purchasing procedures and guidelines.

- Share your ideas on how to enhance organizational and procurement processes.

**Preferred Experience:**

- Previous experience in an administrative, procurement, or operations role.

- Familiarity with working alongside accounting teams or bookkeeping processes.

- Knowledge of vendor management and purchasing workflows is a plus.

They offer medical benefits.