Office Manager

Job Overview
We are seeking a dynamic and highly organized Office Manager to lead the daily operations of our bustling office environment. This vital role involves overseeing administrative functions, managing front desk activities, coordinating communication systems, and ensuring a smooth workflow across departments. The ideal candidate will bring energy, efficiency, and a proactive attitude to foster a productive and welcoming workplace. Bilingual skills are a plus, as is experience with office management software and excellent customer service abilities. Join us to help create an organized, supportive, and vibrant office atmosphere where everyone can thrive!

Duties

• Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
• Oversee administrative tasks such as data entry, filing, proofreading, and maintaining accurate records using Microsoft Office and Google Workspace tools
• Coordinate calendar management and scheduling for executives and team members to optimize time utilization
• Handle bookkeeping responsibilities utilizing QuickBooks or similar accounting software to support financial record-keeping
• Provide exceptional customer support by addressing inquiries promptly and maintaining positive relationships with clients and vendors
• Supervise clerical staff, delegate tasks efficiently, and ensure adherence to office policies and procedures
• Maintain office supplies inventory, organize files systematically, and ensure the office environment remains tidy and functional

Qualifications

• Proven experience in office management or administrative roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Familiarity with QuickBooks or other bookkeeping software is preferred
• Excellent phone etiquette with experience managing multi-line phone systems
• Strong typing skills along with high attention to detail for proofreading and data entry tasks
• Previous experience in customer service or as a receptionist—dental or medical receptionist experience is a plus—demonstrating exceptional personal assistant skills and calendar management expertise
• Demonstrated ability to handle clerical duties efficiently while maintaining professionalism under pressure
• Knowledge of office procedures such as filing systems, time management techniques, and basic bookkeeping practices

Join our team to play a pivotal role in creating an efficient, welcoming office environment where your organizational talents shine! We are committed to supporting your professional growth while fostering a positive workplace culture built on collaboration, respect, and excellence.

Pay: $55,000.00 - $85,000.00 per year

Work Location: In person