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Office Manager
Position Overview
We are seeking a highly organized and experienced Office Manager to oversee daily operations for a fast-paced aggregate/quarry business. This role is critical in supporting dispatch, billing, customer service, and overall office coordination.
The ideal candidate understands the construction materials industry and can manage multiple responsibilities in a high-volume environment.
Key Responsibilities
- Manage daily office operations and administrative functions
- Process scale tickets, invoices, and customer billing
- Handle accounts receivable and accounts payable
- Coordinate with dispatch, drivers, and plant operations
- Maintain accurate records of material sales and deliveries
- Manage payroll support and employee records (if applicable)
- Ensure compliance with company policies and industry regulations
- Support management with reporting and operational tasks
Qualifications
- 3+ years experience in office management or administrative role
- Experience in aggregate, construction, trucking, or ready-mix industry strongly preferred
-
Strong knowledge of:
- Billing and invoicing
- Customer account management
- Dispatch coordination (preferred)
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Proficiency in:
- QuickBooks or similar accounting software
- Microsoft Office (Excel, Outlook, Word)
- Excellent communication and organizational skills
- Ability to multitask and work in a fast-paced environment
Preferred Skills (Big Plus)
- Experience with scale systems / ticketing software
- Knowledge of materials (rock, sand, base, etc.)
- Understanding of hauling logistics and trucking coordination
What We Offer
- Competitive salary based on experience
- Stable, long-term position in a growing company
- Opportunity to play a key role in daily operations
- Supportive team environment
- Health, vision and dental
- 401k Plan
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