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Office Manager
- Manage calendar pertaining to the VP/GC’s relevant appointments, deadlines and other schedules to ensure up to date changes on regular basis.
- Provide general support to legal office visitors.
- Participate in meetings and takes minutes of meeting and ensure the key points are properly captures and communicated to the concerned parties.
- Draft correspondences and other documents required by the VP/GC and legal counsels.
- Interacts with external customers for document transmittal, follow up and coordination.
- Managing office expenditure and budgets.
- The point of contact for all legal inquiries and requests.
- Address all employees’ queries regarding legal office management.
- Follow up with the concerned legal counsel on the new updates of government regulations and laws. Ensure the full compliance of the legal accordingly.
- Maintain and ensure that all legal information/records/cases/projects are maintained and tracked at all times.
- Support the legal counsels in interacting with clients.
- Carries out legal researches and investigations in support to the legal counsels.
- Provide legal update to all departments and divisions.
- Organize the office layout and manage the supply of stationery and equipment
- Plan in-house or off-site activities, like parties, celebrations and conferences
- Follow up and manage the relationship with local and international law firms and other service providers.
- Act as project coordinator for all projects (locally & internationally).
- Participate in monitoring and coordinate the legal compliance activities and follow up on the implementation of the legal compliance and group governance policies and report any discrepancies to the VP/GC.
Liaise with the HR on development and the legal administrative team and keep them updates with recent skill set.
· Managing the administrative team in the legal department and organization the office operations and procedures.
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Preferably bachelor’s degree (law, business, sociology, HR, political science)
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At least 5 years of experience as an Office Manager, Front Office Manager, executive secretary, personal assistant (senior management).
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Good knowledge of Office Administrator responsibilities, systems and procedures
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Acquainted of Qatar laws, regulations and courts procedures.
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Preferably bachelor’s degree (law, business, sociology, HR, political science)
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Fluent in both English and Arabic
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Excellent written and verbal communication skills
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Proficiency in MS Office (Word, Excel and Outlook)
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Excellent time management skills and ability to multi-task and prioritize work
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Strong organizational and planning skills in a fast-paced environment
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A creative mind with an ability to suggest improvement.
- Charismatic and well-presented at all times.
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