Office Manager

Overview
We are seeking a dynamic and highly organized Office Manager to lead the daily operations of our office environment. This vital role ensures smooth administrative workflows, maintains a welcoming front desk presence, and supports overall office efficiency. The ideal candidate will bring a proactive attitude, exceptional organizational skills, and a passion for creating an engaging and productive workplace. Join us to help foster an environment where teamwork, professionalism, and customer service thrive!

Responsibilities

• Oversee front desk operations, greeting visitors and managing multi-line phone systems with professionalism and courtesy
• Maintain office supplies inventory, order necessary materials, and ensure the office is well-stocked and organized
• Manage calendar scheduling, appointments, meetings, and coordinate logistics for internal and external events
• Utilize computer skills to perform data entry, filing, proofreading, and document management using Microsoft Office and Google Workspace tools
• Handle clerical tasks such as filing, photocopying, scanning, and maintaining accurate records
• Provide excellent customer support by addressing inquiries via phone or email with friendly phone etiquette and timely responses
• Support bookkeeping activities using QuickBooks or similar software to assist with invoicing, expense tracking, and basic financial recordkeeping

Requirements

• Proven office management or administrative experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
• Experience with multi-line phone systems, data entry, filing systems, and general clerical duties
• Excellent customer service skills with professional phone etiquette and bilingual abilities are a plus
• Knowledge of QuickBooks or bookkeeping software is preferred but not required
• Ability to manage time effectively while handling multiple priorities in a fast-paced environment
• Previous experience as a receptionist (dental or medical), personal assistant, or in office support roles is highly desirable
• Strong computer literacy including typing speed and accuracy; familiarity with proofing documents is advantageous

Join us as an Office Manager to be the heartbeat of our organization—driving efficiency, supporting our team members, and ensuring our office runs seamlessly every day!

Job Type: Full-time

Pay: $15.00 - $30.63 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Work Location: In person