Office Manager

Job Overview

Bassett Sprinkler Protection is seeking a dependable and detail-oriented office manager to join our team full-time. This position plays a key role in supporting daily office operations, accounting functions, project administration, and customer service. Someone who is professional, reliable and able to work independently while supporting a fast-paced office environment.

Duties

• Accounts Receivables. Creating invoices to customers including AIA form waivers and affidavits. Job costing and bill management. collections, including sending monthly statements and following up with customers. Manage 3rd party contractor AR websites. Track unbilled jobs at month end and submit Work in Progress totals to accountant.
• Accounts Payables. Issue purchase orders according to company policy for goods requisitioned. Record all AP invoices in QuickBooks against these purchase orders timely. Reconcile open purchase orders at month end. Receive and review all vendor statements to ensure all invoices are processed timely.
• Banking. Daily bank deposits online using remote deposit capture.
• Payroll. Collecting labor time and expenses from field foreman. Submit hours to accountant on a weekly basis. Input labor time/hours into QuickBooks on a weekly basis. Office staff time and reimbursement tracking.
• Manage office supplies inventory, order necessary materials, and ensure the workspace remains organized and efficient.

Skills

• Proficiency in Microsoft (Word, Excel) , email and PDF
• Strong organizational skills with the ability to multitask effectively in a fast-paced environment.
• Excellent phone etiquette
• Demonstrated experience in office management or administrative roles with a focus on clerical tasks such as filing, proofreading, data entry, and calendar management.
• Familiarity with bookkeeping practices using QuickBooks software for basic financial record keeping.
• Exceptional time management skills to prioritize tasks efficiently while maintaining attention to detail in all responsibilities.

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• Health insurance
• Paid time off
• Retirement plan

Work Location: In person