Office Manager

Job Summary

We are looking for an experienced and detail-oriented Office / Operation Manager to oversee the daily administrative and operational activities of the company in Bahrain. The ideal candidate will be responsible for managing office operations, supervising support staff, coordinating vendors and facilities, monitoring budgets, and ensuring compliance with Bahrain labor regulations including LMRA and WPS requirements. The candidate should possess strong organizational, leadership, and communication skills, along with the ability to manage multiple responsibilities efficiently in a fast-paced environment.

Key Responsibilities

• Manage and oversee the day-to-day office operations and administrative functions
• Supervise administrative and support staff, including hiring, onboarding, and performance monitoring
• Coordinate office maintenance, facility management, health & safety, and workplace organization
• Liaise with landlords, building management, and external service providers
• Source, negotiate, and manage vendors for office supplies, IT services, maintenance, cleaning, and procurement
• Monitor office expenses, process invoices, and assist in budget tracking and financial administration
• Maintain organized records, documentation, and filing systems
• Utilize digital collaboration and productivity platforms such as Microsoft 365,and Google Workspace
• Ensure smooth coordination between departments to improve operational efficiency
• Support payroll and HR-related administrative processes in compliance with Bahrain labor regulations
• Assist with LMRA documentation, WPS compliance, GOSI-related coordination, and employee records management
• Identify and implement process improvements to enhance office productivity and efficiency

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field
• Minimum 3–5 years of experience in office management, administration, or operations
• Proven experience managing teams and supervising office staff
• Strong knowledge of office administration, facilities management, and vendor coordination
• Familiarity with Bahrain labor laws, LMRA procedures, WPS, and GOSI processes is preferred
• Strong financial administration skills including invoice processing, budgeting, and expense tracking
• Proficiency in Microsoft Office, Google Workspace, and project management platforms
• Excellent organizational, communication, and multitasking abilities
• Ability to work independently and handle confidential information professionally

Interested applicants can share their CV through email: info@vgaholdings.com | WhatsApp: +973 6663 3334 (NO CALLS)

Application Question(s):

• 1. How many years of experience do you have managing office operations and administrative teams?

2. Have you managed vendor relationships and negotiated contracts with suppliers (IT, facilities, cleaning, procurement, etc.)? Please provide examples

3. What experience do you have handling office budgets, invoice processing, expense tracking, or financial administration?

4. Have you worked in Bahrain before?

• Yes
• No

5. Which office and project management tools are you confident using?

6. What is your current monthly salary (or most recent salary) and What is your expected monthly salary in BHD?

7. What is your current visa status in Bahrain?

8. Why are you leaving your current role?

Work Location: In person