Office Manager / Accounts Payable Specialist

Office Manager / Accounts Payable Specialist

Location: Houston, TX (Near Galleria)

Schedule: On-site, 5 days/week

Compensation: $60K-$70K

Are you a service-oriented professional who takes pride in keeping things running smoothly and supporting those around you? Do you have a strong foundation in accounting, but also enjoy being the go-to person in an office—someone others rely on, trust, and turn to for help? If you’re proactive, organized, and thrive in a role where no two days look the same, this opportunity offers a unique blend of financial oversight and operational leadership within a collaborative, growing team.

About the Company

Our client is a growing, global financial services firm specializing in accounting and bankruptcy-related services. With a strong U.S. presence and a highly skilled international team, they combine operational excellence with a collaborative, service-driven culture.

The Houston office is expanding, and this role is a critical hire to support that growth, enhance operational efficiency, and provide long-term continuity for the team.

The Opportunity

This is a high-impact, hybrid role combining accounts payable oversight with office management and operational support .

You’ll act as a key connector across the business—supporting leadership, ensuring smooth day-to-day operations, and overseeing financial processes performed by an international accounting team.

This is an ideal role for someone who:

• Understands accounting beyond just processing invoices
• Enjoys being the “go-to” person in an office
• Thrives in a collaborative, fast-moving, and service-oriented environment
• Service-oriented mindset; approachable and helpful
• Adaptable and flexible in a fast-paced environment
• Strong interpersonal skills across all levels (staff to leadership)
• Proactive communicator; follows up and takes initiative
• Strong judgment and ability to prioritize effectively
• Ownership mentality; takes responsibility and acts independently
• Highly organized with strong attention to detail
• Reliable with consistent follow-through
• Comfortable handling multiple responsibilities simultaneously
• Positive, team-oriented presence (“go-to” person in the office)

What You’ll Do

Accounts Payable & Accounting Oversight (Primary Focus)

• Review and validate accounts payable work completed by the offshore accounting team
• Ensure accuracy of invoice processing, coding, and financial entries
• Understand and monitor accounting workflows, controls, and reconciliations
• Identify discrepancies and work cross-functionally to resolve issues
• Support financial operations with a strong understanding of end-to-end AP processes

Office Management & Operations

• Serve as the on-site point of contact for office operations
• Manage incoming mail, deliveries, and office communications
• Coordinate vendors (supplies, shredding, water service, facilities, etc.)
• Maintain office organization, inventory, and general upkeep
• Support internal team needs and ensure a smooth, professional office environment

Administrative & Team Support

• Act as a highly visible, approachable presence in the office
• Assist leadership and owners with ad hoc requests and priorities
• Help coordinate internal processes and ensure follow-through
• Support a collaborative, service-first culture across the team

What We’re Looking For

• Experience in financial or highly structured industries such as banking, financial services, oil & gas, engineering, or large corporate environments
• Strong critical thinking skills with the ability to analyze, question, and validate financial data—not just process transactions
• Solid background in accounts payable and/or accounting operations , including understanding of reconciliations, GL coding, and financial workflows
• Experience working in multi-entity or complex organizational structures
• Proven ability to review and validate the work of others (e.g., offshore teams, junior staff, or shared services environments)
• Exposure to audit processes, internal controls, and compliance standards
• Ability to handle non-routine, variable work and shift priorities throughout the day
• High level of professionalism and polish , with strong communication skills in a client-facing, high-expectation environment
• Detail-oriented with a strong focus on accuracy, organization, and accountability
• Comfortable working in a “jack-of-all-trades” role that combines accounting, operations, and office coordination
• Stable career history with a track record of reliability and long-term commitment
• Ability and willingness to work onsite in Houston (Galleria area) with a reasonable commute

Technical Skills

• Familiarity with accounting systems (Microsoft Dynamics preferred)
• Strong understanding of:
• Invoice processing
• General accounting workflows
• Financial controls and checks/balances

What Sets You Apart

• Service-oriented mindset—you enjoy helping others succeed
• Highly organized and detail-oriented
• Comfortable juggling multiple priorities and shifting demands
• Strong interpersonal skills—you can work across all levels, including leadership
• Proactive, dependable, and adaptable
• Someone who naturally becomes the “heartbeat” of the office

Why This Role

• High visibility and impact within a growing organization
• Opportunity to shape and support office operations
• Blend of accounting + people-facing responsibilities
• Long-term stability with succession planning built in

Ideal Candidate Profile

You’re someone who:

• Understands accounting—not just processing, but why things work
• Likes being in the center of an office environment
• Can pivot quickly when priorities shift
• Is trusted, reliable, and easy to work with
• Brings both competence and warmth to a team