Office Manager / Administrative Assistant

Office Manager / Administrative Assistant Monroe, NC (Greater Charlotte Area)

Be the steady hand behind a respected Monroe engineering firm—the person who keeps the office running, the projects on track, and the team supported.

Position Type: Full-Time or Part-Time, depending on the right fit

Compensation: $50,000–$60,000 annually, based on experience

Benefits: Health Insurance, Generous Holiday and Paid Time Off, Retirement, Professional Development Opportunities

JOIN OUR TEAM We are a well-established engineering firm seeking a highly organized and motivated Office Manager / Administrative Assistant with strong character, integrity, and a positive work ethic to oversee daily office operations and provide administrative support to our engineers, project managers, and leadership team. This role is critical to ensuring the efficient operation of our office and delivering exceptional service to our clients.

The ideal candidate is dependable, detail-oriented, professional, and enjoys the variety of a role where no two days are quite the same. We value individuals who demonstrate initiative, take ownership of their responsibilities, take pride in their work, communicate effectively, and consistently do the right thing. If you are someone who enjoys working with others, solving problems, and contributing to a collaborative team culture, we encourage you to apply.

Office Management
- Manage the day-to-day operations of the office to ensure an efficient, organized, and professional work environment.
- Serve as the first point of contact for clients, visitors, and incoming communications.
- Coordinate with vendors, service providers, and building management.
- Order and maintain office supplies, equipment, and inventory.
- Develop and maintain office procedures and administrative systems.
- Assist with onboarding new employees and coordinating office policies and procedures.
- Support planning and execution of company meetings, training sessions, and events.

Administrative Support
- Answer and direct phone calls, emails, and correspondence professionally.
- Manage calendars, schedule meetings, and coordinate conference calls.
- Prepare, proofread, and format reports, proposals, presentations, and correspondence.
- Maintain electronic and paper filing systems.
- Coordinate travel arrangements and meeting logistics.
- Handle confidential information with discretion and professionalism.

Project Support
- Assist engineers and project managers with administrative aspects of project delivery.
- Help draft, write, and assemble proposals, qualifications packages (SOQs), and RFP/RFQ responses, coordinating input from engineers and project managers.
- Track deadlines and support document control efforts.
- Maintain project files and records.
- Assist with invoice preparation, expense reports, and other project-related administrative tasks.

QUALIFICATIONS
- Associate's degree or equivalent experience preferred.
- Three or more years of experience in office management, administrative support, or a related role.
- Experience in an engineering, architecture, construction, or professional services environment is strongly preferred.
- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
- QuickBooks experience strongly preferred; proficiency in bookkeeping fundamentals (invoicing, accounts payable/receivable, and financial record-keeping) is required.
- Strong writing skills with the ability to draft and develop proposals, qualifications packages, and client correspondence.
- Strong organizational, time management, and multitasking skills.
- Excellent written and verbal communication abilities.
- Ability to work independently while supporting a collaborative team environment.
- High level of professionalism and discretion with confidential information.
- Experience with Microsoft Access, Adobe Acrobat, or similar database and document management software is a plus.
- Notary Public commission (or willingness to obtain one) is a plus.

WHAT WE OFFER
- Competitive salary within the posted range
- Health Insurance
- Generous holiday schedule and paid time off
- Retirement benefits
- Professional development opportunities
- Friday afternoons off, year-round—work a schedule of four full days (Monday–Thursday) plus a half-day Friday, or choose standard hours (Monday–Friday, 8:30 AM–5:30 PM)
- A collaborative, team-oriented culture
- The opportunity to contribute to projects that positively impact our communities

If you are a proactive professional who enjoys leading office operations while supporting a talented engineering team, we encourage you to apply.

TO APPLY: Please submit your resume and a brief cover letter describing your qualifications and interest in joining our firm to Dean@arpeng.com.

Job Types: Full-time, Part-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan

Application Question(s):

• Do you have Bookkeeping fundamentals (invoicing, accounts payable/receivable, financial record-keeping)
• Do you have QuickBooks experience?
• Have you worked in an engineering, architecture, or construction firm?
• Are you able to work on-site in Monroe, NC?
• Are you a Notary Public, or willing to become one?

Experience:

• office management, administrative support, or related role: 3 years (Preferred)

Work Location: In person