Office Manager-Baker Campus

Description:

GEO Prep Academy in Baker, LA is a tuition-free, public charter school that serves students in grades K-8. Our dedicated faculty and staff are committed to providing an outstanding education for students each day as they transition from elementary to middle school to high school and COLLEGE. Our curriculum and teaching methods are designed using Core Knowledge in K-8 and a blended learning model in elementary school through high school. We are a TAP school!

REPORTS TO/TERM:

Director of Budget & Grant Administration

This is a 12-month full time position.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

HUMAN RESOURCE:

• Works collaboratively with Principal and Human Resource Department to ensure a quality onboarding experience for new employees including the ability to work within Paylocity’s onboarding module for timely, accurate, and completed new hire information.
• Supports school personnel in completing electronic Human Resources submissions, including but not limited to, position changes, benefit plan offerings, and terminations.
• Coordinates workers compensation process for an injured employee providing them documentation, location to be seen and immediately informing HR of the incident.
• Works with Principal in managing and maintaining all confidential employee and school documents.

PAYROLL:

• Ensures compliance and accuracy in the HR Time and Attendance system in Paylocity system.
• Manages employees in self-posting PTO in the Paylocity system.
• Audits payroll previews presented by the Payroll Department to authorize processing.
• Maintains time and effort logs for After School Tutoring and other events.

SCHOOL BUSINESS OFFICE:

• Works directly with Director of Budget & Grant Administration and Contract & Procurement Manager on all purchase orders and goods needed for school.
• Manages all school inventory for items purchased.
• Processes all invoices in a timely manner and according to GEO Procurement Policies.
• Responsible for daily cash/check deposits and ensures compliance with the Currency Transaction Reporting Requirements and company policies.
• Manages and reconciles balances of ECA accounts in a timely manner and submits monthly reports back to GEO main office.
• Work with Contracts & Procurement Manager to ensure all school contracts are updated annually and processed in a timely manner.
• Work in conjunction with School Principal and Director of Budget & Grant Administration to ensure that school stays within approved yearly budgets set forth by GEO Management.

SKILLS AND KNOWLEDGE:

• Time Management: Prioritizing, Organizing, Scheduling
• Communication: Oral, Written, Interpersonal (active listening)
• Ability to work independently and make decisions in accordance with established policies and regulations.
• Ability to multitask
• Ability to remain calm in a fast-paced environment.

MAY PERFORM OTHER DUTIES AS ASSIGNED

Requirements:

QUALIFICATIONS:

• A minimum of Associates Degree or 60 verifiable college credits minimum.
• At least 2+ years of school Office Management preferred.
• Knowledge and practical experience with bookkeeping/accounting
• Knowledge and practical experience using MS Word, Excel, QuickBooks
• Sincere desire to work in a diverse K-12 school environment and make a difference in the lives of students and families
• Polite, courteous, and tactful with the public and co-workers.